Onsite Administrative Specialist - Secret Clearance

Connexion Systems and Engineering, Inc.; Lexington (MA); On-site; USD 35,000 - 76,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) matching

Paid vacation, sick, parental leave

Tuition reimbursement

Mentorship programs

Work-life balance programs

Job summary

Connexion Systems & Engineering in Bedford, MA seeks an Administrative Assistant to support a technical team handling national security initiatives. The role requires meticulous organization, strong communication, and the ability to manage multiple priorities in a confidential environment.

The candidate must be a U.S. citizen and able to obtain/maintain a Secret DoD clearance. Direct-hire, full-time, 1st shift, on-site work with comprehensive benefits and a supportive office culture.

Qualifications

• Minimum high school diploma; college preferred.

Responsibilities

• Provide day-to-day administrative support to a busy technical group.
• Manage calendars, schedule meetings and group events.
• Coordinate domestic travel arrangements and itineraries.
• Support onboarding/offboarding activities.
• Coordinate and track training requirements.
• Maintain organized administrative processes and files.
• Answer phones and communicate professionally with internal/external contacts.
• Coordinate visitor access and escort as required.
• Process expense reports, timesheets, forms, and documentation.
• Process electronic shopping carts and PCard transactions.
• Prepare correspondence, memoranda, and presentations.
• Assist with special projects and other admin needs as they arise.

Skills

Administrative experience

Organizational skills

MS Office Suite

Written and verbal communication

Problem-solving

Discretion with confidential info

Education

High school diploma or equivalent

Post-secondary education preferred

Tools

SAP/SRM

Electronic documents management

Job description

Connexion Systems & Engineering in Bedford, MA seeks an Administrative Assistant to support a technical team handling national security initiatives. The role requires meticulous organization, strong communication, and the ability to manage multiple priorities in a confidential environment.

The candidate must be a U.S. citizen and able to obtain/maintain a Secret DoD clearance. Direct-hire, full-time, 1st shift, on-site work with comprehensive benefits and a supportive office culture.