Administrative Assistant (U.S. Secret Clearance Required)

Connexion Systems and Engineering, Inc.; Lexington (MA); On-site; USD 35,000 - 76,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) matching

Paid vacation, sick, parental leave

Tuition reimbursement

Mentorship programs

Work-life balance programs

Job summary

Connexion Systems & Engineering in Bedford, MA seeks an Administrative Assistant to support a technical team handling national security initiatives. The role requires meticulous organization, strong communication, and the ability to manage multiple priorities in a confidential environment.

The candidate must be a U.S. citizen and able to obtain/maintain a Secret DoD clearance. Direct-hire, full-time, 1st shift, on-site work with comprehensive benefits and a supportive office culture.

Qualifications

• Minimum high school diploma; college preferred.

Responsibilities

• Provide day-to-day administrative support to a busy technical group.
• Manage calendars, schedule meetings and group events.
• Coordinate domestic travel arrangements and itineraries.
• Support onboarding/offboarding activities.
• Coordinate and track training requirements.
• Maintain organized administrative processes and files.
• Answer phones and communicate professionally with internal/external contacts.
• Coordinate visitor access and escort as required.
• Process expense reports, timesheets, forms, and documentation.
• Process electronic shopping carts and PCard transactions.
• Prepare correspondence, memoranda, and presentations.
• Assist with special projects and other admin needs as they arise.

Skills

Administrative experience

Organizational skills

MS Office Suite

Written and verbal communication

Problem-solving

Discretion with confidential info

Education

High school diploma or equivalent

Post-secondary education preferred

Tools

SAP/SRM

Electronic documents management

Job description

Title: Administrative Assistant (U.S. Secret Clearance Required)

Hiring Organization: Connexion Systems & Engineering

Compensation, Benefits, And Employment Type

• Duration: direct hire, full-time
• Pay rate: $58,450-$76,948 annually
• Job Location: Bedford, MA
• Work Model: 100% onsite
• Schedule: Monday - Friday, 1st shift
• Job#: bh19548

Security Requirements

This position involves handling classified information. The selected candidate must be a U.S. citizen and able to obtain and maintain a Secret-level U.S. Department of Defense security clearance. A pre-employment background investigation is required.

Description

A leading research and development organization in Bedford, MA is seeking an Administrative Assistant to support a dynamic technical team working on advanced communications, networking, and national security initiatives.

This is an excellent opportunity for an organized, detail-oriented administrative professional who enjoys being the person who keeps a busy office running smoothly. The ideal candidate will be comfortable managing multiple priorities, coordinating with people at all levels, and learning established processes and systems.

Because this role supports a technical environment with sensitive information, confidentiality, professionalism, sound judgment, and attention to detail are essential.

What You'll Do

• Provide day-to-day administrative support to a busy technical group
• Manage calendars, schedule meetings, conferences, and other group events
• Coordinate domestic and international travel arrangements and itineraries
• Support employee onboarding and offboarding activities
• Coordinate and track group training requirements
• Help organize, standardize, and maintain administrative processes
• Answer phones and provide professional communication with internal and external contacts
• Coordinate visitor access and escort visitors as required
• Process expense reports, timesheets, forms, and other administrative documentation
• Process electronic shopping carts and purchasing card (PCard) transactions
• Maintain office supplies and organized paper and electronic files
• Prepare correspondence, memoranda, presentations, and other documents
• Assist with special projects and other administrative needs as they arise
• Handle sensitive and confidential information appropriately

What We're Looking For

• High school diploma, GED, or equivalent required; post-secondary education preferred
• Administrative experience in a professional office environment
• Strong organizational skills and the ability to manage multiple priorities simultaneously
• Excellent attention to detail and follow-through
• Strong written and verbal communication skills
• Professional, courteous, and confident communication style
• Ability to work effectively with individuals at all levels of an organization
• Strong listening, problem-solving, and judgment skills
• Ability to adapt to changing priorities and learn established processes
• Strong proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint
• Experience with SAP/SRM or electronic document management systems is a plus
• Ability to handle confidential information with discretion
• Ability to work effectively both independently and as part of a team

Compensation & Benefits

Hiring Range: $58,450-$76,948 annually

The final salary offered will depend on factors including experience, skills, education/training, internal equity, and applicable legal requirements.

The Organization Offers a Comprehensive Benefits Package, Including

• Medical, dental, and vision coverage
• Employer-funded pension
• 401(k) matching
• Paid vacation, sick, parental, and military leave
• Tuition reimbursement and continuing education opportunities
• Mentorship programs
• Work-life balance programs and additional employee benefits

Why This Opportunity?

You’ll join a highly collaborative environment where strong administrative support plays an important role in helping technical teams stay organized, connected, and focused on their work.

If you're an organized administrative professional who takes pride in being dependable, detail-oriented, and adaptable, we'd like to hear from you.

Equal Opportunity Employer: All qualified applicants will receive consideration without regard to legally protected characteristics.