Onsite Administrative Specialist — Scheduling & Travel

Columbus Technologies; Pasadena (CA); On-site; USD 41,000 - 55,000; Part time

Job summary

Columbus Technologies at NASA Jet Propulsion Laboratory in Pasadena, CA seeks an administrative assistant for a 6-month contract onsite. Provides office support, scheduling, travel arrangements, document preparation, and meetings coordination.

Requires extensive admin experience, strong MS Office skills, excellent communication, and the ability to work under pressure with discretion when handling sensitive information. Background check and drug screen are required.

Qualifications

• Extensive expertise in the administrative profession with strong organizational, computer and interpersonal skills.
• Excellent planning and scheduling skills.
• Ability to work under pressure on multiple tasks with high quality results.
• Motivated self-starter who initiates process improvements.
• Excellent written and verbal communication skills.
• Ability to interact with all levels of personnel and provide customer service.
• Discretion when handling sensitive material.

Responsibilities

• Provide office support including purchasing, information distribution, visitors, travel and meeting arrangements, scheduling appointments and preparing documents.
• Perform ad hoc duties as assigned.

Skills

Office administration

Scheduling

Communication

Process improvement

Discretion

Customer service

Team collaboration

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Columbus Technologies at NASA Jet Propulsion Laboratory in Pasadena, CA seeks an administrative assistant for a 6-month contract onsite. Provides office support, scheduling, travel arrangements, document preparation, and meetings coordination.

Requires extensive admin experience, strong MS Office skills, excellent communication, and the ability to work under pressure with discretion when handling sensitive information. Background check and drug screen are required.