On-site Administrative Assistant — Travel & Calendar Pro

Creative Solutions Services, LLC; Boston (MA); On-site; USD 30,000 - 41,000; Full time

Job summary

US Tech Solutions in Boston is seeking an organized administrative professional for a 12-month on-site role. You will handle travel coordination, calendar management, expense reporting, and a variety of support tasks for a fast-paced team.

Responsibilities include arranging travel, managing Outlook calendars, preparing reports, and supporting onboarding, invoicing, and regional events. A degree or equivalent experience is required, with proficiency in Microsoft Office and growing familiarity

Qualifications

• Bachelor’s degree or equivalent experience is required.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; presentation skills a plus.
• Familiarity with Concur, SharePoint, and Ariba is a plus (training can be provided).

Responsibilities

• Provide day-to-day administrative support including travel coordination, expense reporting, calendar management, and team meeting logistics.
• Coordinate travel, booking flights, hotels, and car service; prepare itineraries; support international travel as needed.
• Manage calendars in Outlook, schedule meetings, resolve conflicts, coordinate rooms, and support video conferencing.
• Prepare and submit expense reports; follow up on discrepancies and missing receipts.
• Handle administrative tasks such as distributing reports, managing distribution lists, technology requests, and office supplies.
• Support internal initiatives and produce polished documents and presentations.
• Assist onboarding and offboarding activities; process invoices and funding requests.
• Coordinate client gifts, meals, and team events to support relationships and culture.
• Provide backup coverage for other administrative assistants as needed.

Skills

Calendar management

Office software

Travel coordination

Education

Bachelor’s/Associate degree

Tools

Microsoft Office Suite

Concur

SharePoint

Ariba

Job description

US Tech Solutions in Boston is seeking an organized administrative professional for a 12-month on-site role. You will handle travel coordination, calendar management, expense reporting, and a variety of support tasks for a fast-paced team.

Responsibilities include arranging travel, managing Outlook calendars, preparing reports, and supporting onboarding, invoicing, and regional events. A degree or equivalent experience is required, with proficiency in Microsoft Office and growing familiarity