Staff Assistant III (Onsite)

Columbus Technologies; Pasadena (CA); On-site; USD 41,000 - 55,000; Part time

Job summary

Columbus Technologies at NASA Jet Propulsion Laboratory in Pasadena, CA seeks an administrative assistant for a 6-month contract onsite. Provides office support, scheduling, travel arrangements, document preparation, and meetings coordination.

Requires extensive admin experience, strong MS Office skills, excellent communication, and the ability to work under pressure with discretion when handling sensitive information. Background check and drug screen are required.

Qualifications

• Extensive expertise in the administrative profession with strong organizational, computer and interpersonal skills.
• Excellent planning and scheduling skills.
• Ability to work under pressure on multiple tasks with high quality results.
• Motivated self-starter who initiates process improvements.
• Excellent written and verbal communication skills.
• Ability to interact with all levels of personnel and provide customer service.
• Discretion when handling sensitive material.

Responsibilities

• Provide office support including purchasing, information distribution, visitors, travel and meeting arrangements, scheduling appointments and preparing documents.
• Perform ad hoc duties as assigned.

Skills

Office administration

Scheduling

Communication

Process improvement

Discretion

Customer service

Team collaboration

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

$30.00 To $40.00 Hourly

OVERVIEW

Must be a US Person or Permanent Resident
Duration - 6 month contract position with potential to be extended or converted
W2 with full benefits, 9/80 Work Schedule
Customer and contract specific training will be required and provided.
Location - NASA Jet Propulsion Laboratory, Pasadena, CA (onsite)
Offer contingent on ability to successfully pass a background check and drug screen
Salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

JOB DESCRIPTION

• Provide office support to one or more individuals which involves purchasing; distributing information; receiving visitors; arranging travel, meetings, events and/or conferences; scheduling appointments; receiving, referring, or answering mail; setting up and maintaining files; answering and routing calls; creating letters, memos, presentations, spreadsheets and reports.
• Other ad hoc duties, as assigned.

REQUIRED SKILLS

• Extensive expertise in the administrative profession with strong organizational, computer and interpersonal skills.
• Excellent planning and scheduling skills.
• Ability to work optimally under pressure on multiple complex tasks, and work independently with minimal direction to meet commitments with high quality products.
• Motivated self-starter who takes the initiative to establish and implement process improvements.
• Ability to evaluate situations and apply good judgment in any necessary resolution.
• Possess excellent written and verbal communication skills.
• Ability to interact effectively with all levels of personnel and provide excellent customer service.
• Ability to exercise proper discretion when handling assignments of a discreet nature and when dealing with sensitive material.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.

DESIRED SKILLS

• Extensive understanding of JPL/ESD policies, procedures, and practices.
• Experience in a technical group or section office environment.
• Experience with JPL tools such as JPLID, UCS, Concur Travel, and Timekeeping.
• Willingness to look for, learn, and apply new Information Technology (IT) tools to office procedures and processes (e.g. Wiki, SharePoint).
• Teaming skills and professionalism in working with all levels of personnel within and across multiple organizations.
• Previous JPL experience.

Columbus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, marital status, age, national origin, veteran status, disability status, or any other characteristic protected by applicable federal, state, or local law. As a federal contractor, Columbus participates in the E-Verify Program to confirm eligibility to work in the United States.