Onsite Administrative Specialist (Public Works)

City of Campbell River; Campbell (CA); On-site; USD 60,000 - 86,000; Full time

Job summary

The City of Campbell is seeking an Office Specialist in the Public Works Department. This onsite role provides responsible administrative support, requires judgment and initiative, and may include lead direction.

You will input data, maintain records, monitor expenditures, prepare reports, coordinate recruitment materials, and schedule meetings. Strong English, basic office software, and customer service skills are essential; a California driver's license may be required.

Qualifications

• Completion of the twelfth grade plus related coursework in office management or a related field.
• Four years of increasingly responsible clerical experience, including public contact and fiscal record keeping.

Responsibilities

• Performs secretarial and technical functions in support of a division which involve independent judgment and a thorough knowledge of the work unit and department.
• Inputs letters, reports, forms' data and other material.
• Maintains files and records; monitors budget expenditures.
• Prepares reports including those of a statistical nature.
• Provides information to interested parties.
• Processes complex documents to insure completeness and accuracy.
• Prepares and distributes recruitment announcements, answers attendant questions, and reviews applications for completeness.
• Composes correspondence.
• Prepares applications and forms; arranges meetings and schedules appointments.
• Operates a variety of office equipment, including personal computers; and
• May provide lead direction.

Education

High school diploma or equivalent

Coursework in office or business management

Tools

Word processing

Spreadsheet

Database software

Job description

The City of Campbell is seeking an Office Specialist in the Public Works Department. This onsite role provides responsible administrative support, requires judgment and initiative, and may include lead direction.

You will input data, maintain records, monitor expenditures, prepare reports, coordinate recruitment materials, and schedule meetings. Strong English, basic office software, and customer service skills are essential; a California driver's license may be required.