OFFICE SPECIALIST

Yuba County; California; On-site; USD 38,000 - 54,000; Full time

Job summary

Yuba County in California seeks an Administrative Assistant in the Administration and Finance division. The role focuses on administrative and office support, handling correspondence, invoices, and records with accuracy.

The ideal candidate will have high school education with relevant experience, plus preferred college coursework in business administration and a valid California driver’s license. The position requires discretion, reliability, and strong customer service skills.

Qualifications

• Minimum: Graduation from high school and one year of responsible office support
• Preferred: 30 semester units from an accredited college in business administration or related field and additional public sector experience
• Licenses/Certifications: California Class C driver's license within ten days of employment; Typing Certificate with 40 WPM net on a 5-minute test
• Background investigation required, may include Live Scan; some roles may require off-hours, weekends, and holidays; disaster service per Government Code 3100-3109

Responsibilities

• Demonstrate knowledge of administrative, secretarial, and office support practices
• Compose, edit, and prepare correspondence and official documents
• Produce accurate, polished work with strong word processing and data entry
• Organize and maintain records, files, and data
• Process invoices and maintain financial/operational tracking
• Prepare clear statistical/technical reports
• Provide professional reception to the public and County staff
• Communicate clearly in writing and verbally
• Manage multiple tasks and shifting priorities
• Maintain confidentiality and discretion
• Collaborate with staff and work independently
• Deliver excellent customer service and represent the department professionally

Skills

Office support

Records management

Data entry

Communication

Multitasking

Confidentiality

Customer service

Organization

Education

High school diploma

30 college units in business administration

Tools

Word processing

Spreadsheet

Invoicing systems

Office software

Job description

*T he eligible list established from this recruitment will be used to fill additional future vacancies. The current vacancy is in the Administration and Finance division.

The ideal candidate:

• Demonstrate strong knowledge of administrative, secretarial, and office support practices and procedures
• Exercise sound judgment when composing, editing, and preparing correspondence and official documents
• Produce accurate, polished work with strong word processing and data entry skills
• Effectively organize, maintain, and retrieve records, files, and statistical data
• Process invoices and maintain financial or operational tracking systems with precision
• Prepare clear and accurate statistical and technical reports
• Provide professional and courteous telephone and in-person reception to the public and County staff
• Communicate clearly and effectively, both verbally and in writing
• Manage multiple tasks and shifting priorities with minimal supervision
• Maintain confidentiality and handle sensitive information with discretion
• Demonstrate strong attention to detail and commitment to accuracy
• Work collaboratively with staff at all levels while also performing independently
• Deliver excellent customer service and represent the department in a positive, professional manner

The minimum and preferred requirements are listed below. While the following requirements outline the minimum qualifications, Human Resources reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job. Meeting the minimum qualifications does not guarantee further participation in selection procedures.

Education and Experience

MINIMUM: Equivalent to graduation from high school and one (1) year of responsible office support which has involved the use of computer applications and maintenance of complex filing and operational records.

PREFERRED: In addition to the minimum, thirty (30) semester units from an accredited college with coursework in business administration or a related field, and additional experience as previously defined in the public sector.

Licenses and Certification

• The ability to obtain a valid California Class C driver's license within ten (10) days of employment; may be required to maintain license throughout employment at the discretion of the Appointing Authority.
• Typing Certificate: Minimum Net of 40 wpm. Typing Certificate must indicate results from a five (5) minute test with at least the minimum net wpm required.

Special Requirements

• Must successfully complete an extensive and thorough background investigation, which may include Live Scan fingerprinting prior to hire.
• Specified positions may require off-hours, weekend, and holiday shift work.
• Will be required to perform disaster service activities pursuant to Government Code 3100-3109.