Public Works Admin Coordinator (Full-Time)

City of Universal City; Universal City (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Benefits eligibility

Job summary

The City of Universal City is seeking an Administrative Assistant II for the Public Works Department. This role provides professional and technical support, handles public inquiries, coordinates schedules, prepares documents, and assists with reports and meetings.

Responsibilities include managing correspondence, calendar scheduling, data analysis, and order processing for supplies and park reservations. The position requires strong MS Office skills, excellent communication, and a commitment to

Qualifications

• High school diploma or equivalent.
• Five years of general office/administrative experience.
• Valid Class C Texas driver’s license.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Strong communication and organizational skills.
• Ability to work with the public and handle diverse tasks.

Responsibilities

• Prepares correspondence with City departments, outside entities and the general public.
• Answers telephone, takes messages, schedules appointments and provides information/assistance or routes caller to appropriate staff member in a courteous and timely manner.
• Greet visitors to the office, provide information or directs them to appropriate individual.
• Research, compile and analyze data for special projects and various reports for the Public Works Department as required.
• Composes and types a variety of documents, reports and records utilizing Microsoft Word.
• Compiles and types a variety of documents and reports including tables and text utilizing Excel.
• Compiles/composes materials for presentation utilizing PowerPoint.Formulates interdepartmental policies and procedures.
• Ensures compliance with current City and departmental rules and regulations.
• Monitors inventory for office supplies, computers and hardware. Makes recommendations for the purchase of supplies and capital purchases.
• Operates and maintains departmental office equipment.
• Establishes and maintains permanent files and retrieves information as requested.
• Maintains in-office calendar for the rental of all City pavilions, ball fields and clubhouse. Coordinates with local baseball/softball teams to schedule fields for practice or games.
• Processes rental reservations, lease agreements, receipts and collects fees and deposits.
• Maintains in-office calendar for conference and training room reservations.
• Assists in coordinating staff training within the Public Works Department and City administrative operations associated with staff needs and development.
• Orders all cleaning supplies, equipment, light bulbs etc. for all City Departments.
• Orders all office supplies for the Public Works office including paper, printer ink and toner, and general supplies as needed.
• Performs administrative duties to include filing, faxing and copying.
• Assists the Public Works Director by attending meetings and preparing and/or making presentations as required.
• Prepares monthly reconciliations of park reservation fees.
• Prepares weekly park reservation reports for office staff and Asst. Public Works Director.
• Assists with the planning and coordination of the City’s annual Snowfest event in collaboration with the City events coordinator; responsible for coordinating vendors and merchants, responding to public and participant inquiries, and organizing, hosting, and attending Snowfest planning meetings.
• Maintaining regular and punctual attendance is an essential function of this position
• Performs other duties and fulfills responsibilities as required by the Director of Public Works and Utility Administrator
• The City expects all employees to be customer-service oriented and to work safely, cooperatively and pleasantly with other City employees and with the general public

Skills

Word

Excel

PowerPoint

Communication

Organizational

Education

High School Diploma or equivalent

Tools

MS Office Suite

Job description

The City of Universal City is seeking an Administrative Assistant II for the Public Works Department. This role provides professional and technical support, handles public inquiries, coordinates schedules, prepares documents, and assists with reports and meetings.

Responsibilities include managing correspondence, calendar scheduling, data analysis, and order processing for supplies and park reservations. The position requires strong MS Office skills, excellent communication, and a commitment to