Office Specialist

City of Campbell River; Campbell (CA); On-site; USD 60,000 - 86,000; Full time

Job summary

The City of Campbell is seeking an Office Specialist in the Public Works Department. This onsite role provides responsible administrative support, requires judgment and initiative, and may include lead direction.

You will input data, maintain records, monitor expenditures, prepare reports, coordinate recruitment materials, and schedule meetings. Strong English, basic office software, and customer service skills are essential; a California driver's license may be required.

Qualifications

• Completion of the twelfth grade plus related coursework in office management or a related field.
• Four years of increasingly responsible clerical experience, including public contact and fiscal record keeping.

Responsibilities

• Performs secretarial and technical functions in support of a division which involve independent judgment and a thorough knowledge of the work unit and department.
• Inputs letters, reports, forms' data and other material.
• Maintains files and records; monitors budget expenditures.
• Prepares reports including those of a statistical nature.
• Provides information to interested parties.
• Processes complex documents to insure completeness and accuracy.
• Prepares and distributes recruitment announcements, answers attendant questions, and reviews applications for completeness.
• Composes correspondence.
• Prepares applications and forms; arranges meetings and schedules appointments.
• Operates a variety of office equipment, including personal computers; and
• May provide lead direction.

Education

High school diploma or equivalent

Coursework in office or business management

Tools

Word processing

Spreadsheet

Database software

Job description

Description

The City of Campbell is recruiting for Office Specialist! The current vacancy is within the Public Works Department, but future vacancies in other departments may be filled from the eligibility list that is formed from this recruitment. The Office Specialist classification is an onsite position.

Under general supervision, this position performs responsible, specialized administrative support duties that require significant judgment and initiative, and other related work as required.

Example of Duties

Typical Duties Will Include, But Are Not Limited To

• Performs secretarial and technical functions in support of a division which involve independent judgment and a thorough knowledge of the work unit and department;
• Inputs letters, reports, forms' data and other material;
• Maintains files and records; monitors budget expenditures;
• Prepares reports including those of a statistical nature;
• Provides information to interested parties;
• Processes complex documents to insure completeness and accuracy;
• Prepares and distributes recruitment announcements, answers attendant questions, and reviews applications for completeness;
• Composes correspondence;
• Prepares applications and forms; arranges meetings and schedules appointments;
• Operates a variety of office equipment, including personal computers; and
• May provide lead direction.

Qualifications

Education and Experience

• Equivalent to completion of the twelfth grade supplemented by coursework in office or business management or a related field
• Four years of increasingly responsible clerical experience, including public contact and fiscal record keeping.

Knowledge of:

• Modern office management; word processing, spreadsheet and database software;
• Accounting principles;
• Correct English usage and spelling;
• Records retention systems; and,
• As appropriate, basic principles of supervision and budget management.

Ability to:

• Acquire and apply a thorough knowledge of the functions and policies of the assigned operating unit and department, and a working knowledge of City operations;
• Deal with the public and fellow employees effectively;
• Prepare statistical reports from available data;
• Follow verbal and written instructions;
• Exercise discretion and independent judgment;
• Accurately input a variety of material on a computer keyboard at a rate that satisfies the needs of the department.
• Depending on the position, the ability to take dictation at a rate that satisfies the needs of the department may also be required.

Possession of:

Depending on the position, possession of a valid, appropriate California Driver's License may be required.

Applications will be accepted through 5 p.m. on October 23, 2026 or until 100 applications have been received, whichever occurs first. The most qualified applicants will be invited to move forward in an in-person oral panel interview.

In compliance with the American with Disabilities Act, the City of Campbell will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Division.

The City of Campbell is an Equal Opportunity Employer

Please see City of Campbell's Summary of Benefits for more information: https://www.campbellca.gov/DocumentCenter/View/22645/2026-Employee-Summary-of-Benefits

01

The completion of the following supplemental question is REQUIRED for your application, do you understand?

• Yes
• No

02

This position requires four years of increasingly responsible clerical experience, including public contact and fiscal record keeping. Describe your related experience below.

• Required Question