Onsite Administrative Specialist — Phoenix | Data & Reports

Universal Strategic Advisors, LLC; Phoenix (AZ); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Health and wellness benefits

Paid time off

Paid federal holidays

Job summary

Universal Strategic Advisors LLC is seeking an Administrative Specialist to provide onsite administrative, data and program support for U.S. ICE in the Phoenix area.

The role requires handling records, data management and reporting with confidentiality, including scheduling and budget support. The ideal candidate is bilingual in English and Spanish, highly organized and capable of managing multiple priorities while maintaining accuracy.

Qualifications

• Bachelor’s degree from an accredited institution.
• At least three years of professional experience in administrative support, data management, program support or a related field.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), including working with data in Excel, and comfort learning new software systems.
• Experience entering, maintaining and reporting data with a high degree of accuracy.
• Comfort working in a customer-facing, public-service setting.
• U.S. citizenship.
• Ability to pass and keep a federal background investigation.

Responsibilities

• Administrative documentation: Prepare, organize and maintain administrative records related to office processing, and file documents electronically following established procedures.
• Data entry and data management: Enter, validate and update information accurately in designated government systems, and keep data complete, current, and consistent flagging discrepancies or missing information for resolution.
• Data reporting: Monitor key data points and prepare recurring and ad hoc reports, trackers and summaries for office leadership.
• Appointment scheduling and tracking: Schedule, check and track appointments, and see that the related paperwork and notices are prepared and filed on time.
• Program management support: Provide administrative and documentation support for office initiatives, and recommend process improvements based on observed workflow and data trends.
• Communications and taskings support: Support taskings, data calls, travel authorizations and itineraries, and other communications initiatives as defined by supervisors.
• Budget support: Help track budgets, expenditures and related reporting.
• Document control and compliance: Maintain organized physical and electronic files, and follow all applicable confidentiality, privacy and records-handling requirements.
• Front-office and clerical support: Assist individuals reporting to the office with professionalism and courtesy, and give general clerical support to ICE personnel as directed.

Skills

Microsoft Office proficiency

Bilingual English/Spanish

Education

Bachelor’s degree

Tools

SAP/Concur

Job description

Universal Strategic Advisors LLC is seeking an Administrative Specialist to provide onsite administrative, data and program support for U.S. ICE in the Phoenix area.

The role requires handling records, data management and reporting with confidentiality, including scheduling and budget support. The ideal candidate is bilingual in English and Spanish, highly organized and capable of managing multiple priorities while maintaining accuracy.