Onsite Administrative Lead for ICE (EN/ES)

Universal Strategic Advisors, LLC; Phoenix (AZ); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Health and wellness benefits

Paid time off for sick leave andvacay

Paid federal holidays

Job summary

Universal Strategic Advisors LLC in Phoenix, AZ, is hiring a Senior Administrative Specialist to provide onsite administrative, data and program support to ICE within the Phoenix area. The role also serves as a team lead, coordinating daily tasks and ensuring accuracy in all records.

The ideal candidate is bilingual in English and Spanish, has a Bachelor's degree and 10+ years of admin experience, and is proficient with Microsoft Office while maintaining strict confidentiality under federal

Qualifications

• Bachelor’s degree from an accredited institution.
• At least ten years of professional experience in administrative support, data management, program support or a related field.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), including working with data in Excel.
• Experience entering, maintaining and reporting data with a high degree of accuracy.
• Comfort working in a customer-facing, public-service setting.
• U.S. citizenship.
• Ability to pass and keep a federal background investigation.

Responsibilities

• Team lead and coordination: Oversee daily work of onsite Administrative Specialists.
• Training and quality review: Mentor staff and ensure accuracy before Government review.
• Primary point of contact: Liaise with Government personnel and program management.
• Administrative documentation: Maintain records and file electronically.
• Data entry and data management: Input and validate data in government systems.
• Data reporting: Create reports, trackers and summaries for leadership.
• Appointment scheduling and tracking: Manage calendars and notices.
• Program management support: Assist in office initiatives and process improvements.
• Communications and taskings support: Handle government communications and travel authorizations.
• Budget support: Track budgets and related reporting.
• Document control and compliance: Ensure confidentiality and records handling.
• Front-office and clerical support: Assist public-facing operations.

Skills

Microsoft Office

Data handling

Administrative support

Citizenship: U.S.

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Universal Strategic Advisors LLC in Phoenix, AZ, is hiring a Senior Administrative Specialist to provide onsite administrative, data and program support to ICE within the Phoenix area. The role also serves as a team lead, coordinating daily tasks and ensuring accuracy in all records.

The ideal candidate is bilingual in English and Spanish, has a Bachelor's degree and 10+ years of admin experience, and is proficient with Microsoft Office while maintaining strict confidentiality under federal