Bilingual Administrative Specialist — ICE Office Support

Universal Strategic Advisors, LLC; Los Angeles (CA); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Health and wellness benefits

Paid time off

Paid federal holidays

Job summary

Universal Strategic Advisors LLC (US Advisors) is seeking an Administrative Specialist to provide onsite administrative, data and program support for ICE in the Los Angeles area. The role involves documentation, data management, reporting, scheduling, and program support while maintaining confidentiality.

The candidate should have a Bachelor's degree, at least three years of relevant experience, and proficiency in Microsoft Office. U.S.

Qualifications

• Bachelor’s degree from an accredited institution.
• At least three years of professional experience in administrative support, data management or related field.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and data handling.
• U.S. citizenship and ability to pass a federal background investigation.
• Bilingual English/Spanish is preferred.

Responsibilities

• Administrative documentation: Prepare, organize and maintain administrative records related to office processing, and file documents electronically following established procedures.
• Data entry and data management: Enter, validate and update information accurately in designated government systems, and keep data complete, current, and consistent flagging discrepancies or missing information for resolution.
• Data reporting: Monitor key data points and prepare recurring and ad hoc reports, trackers and summaries for office leadership.
• Appointment scheduling and tracking: Schedule, check and track appointments, and see that the related paperwork and notices are prepared and filed on time.
• Program management support: Provide administrative and documentation support for office initiatives, and recommend process improvements based on observed workflow and data trends.
• Communications and taskings support: Support taskings, data calls, travel authorizations and itineraries, and other communications initiatives as defined by supervisors.
• Budget support: Help track budgets, expenditures and related reporting.
• Document control and compliance: Maintain organized physical and electronic files, and follow all applicable confidentiality, privacy and records-handling requirements.
• Front-office and clerical support: Assist individuals reporting to the office with professionalism and courtesy, and give general clerical support to ICE personnel as directed.

Skills

Bilingual: English and Spanish

Highly organized

Attention to detail

Time management

Customer-focused

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Universal Strategic Advisors LLC (US Advisors) is seeking an Administrative Specialist to provide onsite administrative, data and program support for ICE in the Los Angeles area. The role involves documentation, data management, reporting, scheduling, and program support while maintaining confidentiality.

The candidate should have a Bachelor's degree, at least three years of relevant experience, and proficiency in Microsoft Office. U.S.