Onsite Administrative Specialist — Data & Reporting

Universal Strategic Advisors, LLC; Sacramento (CA); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Health and wellness benefits

Paid time off

Paid federal holidays

Job summary

Universal Strategic Advisors LLC is seeking an organized Administrative Specialist to support ICE offices in the Sacramento area. This onsite role focuses on documentation, data management, reporting, scheduling, and program support while ensuring confidentiality.

The ideal candidate will have a Bachelor's degree, at least three years of administrative experience, strong Microsoft Office skills, and the ability to handle multiple priorities in a public-service setting.

Qualifications

• Bachelor's degree from an accredited institution.
• At least three years of professional experience in administrative support, data management, or related field.
• Proficiency in Microsoft Office and working with data in Excel.
• U.S. citizenship and ability to pass a federal background investigation.

Responsibilities

• Prepare, organize and maintain administrative records and file documents electronically.
• Enter, validate and update information in government systems with high accuracy.
• Monitor data points and prepare reports, trackers and summaries for office leadership.
• Schedule and track appointments; ensure related paperwork is filed on time.
• Provide administrative support for office initiatives and suggest process improvements.
• Support taskings, travel authorizations and other communications as defined by supervisors.
• Help track budgets, expenditures and related reporting; maintain confidentiality and records.
• Assist front-office staff with professionalism and provide general clerical support.
• Maintain organized files and ensure compliance with privacy requirements.

Skills

Microsoft Office

Data management

Customer service

Bilingual English/Spanish

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

Universal Strategic Advisors LLC is seeking an organized Administrative Specialist to support ICE offices in the Sacramento area. This onsite role focuses on documentation, data management, reporting, scheduling, and program support while ensuring confidentiality.

The ideal candidate will have a Bachelor's degree, at least three years of administrative experience, strong Microsoft Office skills, and the ability to handle multiple priorities in a public-service setting.