Onsite Administrative Specialist — ICE Data & Compliance

Universal Strategic Advisors, LLC; Salt Lake City (UT); On-site; USD 54,000 - 65,000; Full time

Benefits offered by this job

Health and wellness benefits

Paid time off

Paid federal holidays

Job summary

Universal Strategic Advisors LLC is seeking an Administrative Specialist to provide onsite administrative, data and program support to ICE in the Salt Lake City area. You will organize records, perform data entry, generate reports and manage scheduling while maintaining strict confidentiality.

The ideal candidate holds a Bachelor’s degree with at least three years of administrative experience, strong MS Office skills, and a proven ability to handle data accurately. U.S.

Qualifications

• Bachelor’s degree from an accredited institution.
• At least three years of professional experience in administrative support, data management, program support or a related field.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), including working with data in Excel, and comfort learning new software systems.
• Experience entering, maintaining and reporting data with a high degree of accuracy.
• Comfort working in a customer-facing, public-service setting.
• U.S. citizenship.
• Ability to pass and keep a federal background investigation.

Responsibilities

• Prepare, organize and maintain administrative records related to office processing, and file documents electronically following established procedures.
• Enter, validate and update information accurately in designated government systems, and keep data complete, current, and consistent flagging discrepancies or missing information for resolution.
• Monitor key data points and prepare recurring and ad hoc reports, trackers and summaries for office leadership.
• Schedule, check and track appointments, and see that the related paperwork and notices are prepared and filed on time.
• Provide administrative and documentation support for office initiatives, and recommend process improvements based on observed workflow and data trends.
• Support taskings, data calls, travel authorizations and itineraries, and other communications initiatives as defined by supervisors.
• Help track budgets, expenditures and related reporting.
• Maintain organized physical and electronic files, and follow all applicable confidentiality, privacy and records-handling requirements.
• Assist individuals reporting to the office with professionalism and courtesy, and give general clerical support to ICE personnel as directed.

Skills

Microsoft Office

Data management

Data accuracy

Customer-facing

Education

Bachelor’s degree

Tools

SAP/Concur

Job description

Universal Strategic Advisors LLC is seeking an Administrative Specialist to provide onsite administrative, data and program support to ICE in the Salt Lake City area. You will organize records, perform data entry, generate reports and manage scheduling while maintaining strict confidentiality.

The ideal candidate holds a Bachelor’s degree with at least three years of administrative experience, strong MS Office skills, and a proven ability to handle data accurately. U.S.