Onsite Administrative Specialist - Construction & Projects

Creative Financial Staffing, LLC; Verona (Allegheny County); On-site; USD 42,000 - 52,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking an Administrative Assistant in Verona, PA 15147. This fully onsite role offers day-to-day administrative and clerical support to the office and project teams in a construction and industrial environment.

The position reports to management and involves coordinating records, data entry, scheduling, and vendor communications. The ideal candidate brings previous office support experience, strong organization and communication skills, and proficiency with

Qualifications

• Previous administrative or office support experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Outlook and Excel.
• Ability to wear required personal protective equipment when necessary.

Responsibilities

• Provide general administrative and clerical support to the office and operations team.
• Answer phones, respond to emails, and assist with general inquiries.
• Maintain and organize files, records, and project documentation.
• Enter and maintain data in company systems and spreadsheets.
• Prepare, format, and distribute documents, reports, and correspondence.
• Assist with scheduling meetings, appointments, and other office activities.
• Support project and field teams with administrative needs.
• Assist with purchase orders, invoices, timekeeping, and other paperwork.
• Communicate with vendors, customers, employees, and subcontractors as needed.
• Perform other administrative duties and special projects as assigned.

Skills

Organizational skills

Time-management

Communication skills

MS Office (Outlook & Excel)

Tools

Microsoft Office

Outlook

Excel

Job description

Creative Financial Staffing, LLC is seeking an Administrative Assistant in Verona, PA 15147. This fully onsite role offers day-to-day administrative and clerical support to the office and project teams in a construction and industrial environment.

The position reports to management and involves coordinating records, data entry, scheduling, and vendor communications. The ideal candidate brings previous office support experience, strong organization and communication skills, and proficiency with