Onsite Administrative & Programs Coordinator - LA

Solugenix; Los Angeles (CA); On-site; USD 47,000 - 50,000; Full time

Job summary

Solugenix is assisting a client in their search for an Administrative Coordinator on a 6-month contract based out of Los Angeles, CA (Onsite).

You will partner with senior leaders, investment professionals, university candidates, and new associates to coordinate early career recruiting, onboarding, and investor development programs, while providing operational and administrative support.

Qualifications

• Strong organizational skills, attention to detail, and the ability to manage multiple priorities, deadlines, projects, and stakeholders simultaneously.
• Demonstrated initiative, ownership, and accountability, with the ability to work independently and appropriately seek guidance when needed.
• Excellent written, verbal, and interpersonal communication skills, with the ability to build productive relationships across a broad range of stakeholders, from early-career associates to senior leaders and investment professionals.

Responsibilities

• Coordinate CAP, centergroup, Capital Core, and Investor Development programs, recruiting activities, meetings, and events from planning through execution and follow-up.
• Coordinate major programs and events, including Summer MBA Associate Orientation, CAP Associate Orientation, New Investor Orientation, training sessions, participant communications, and feedback surveys.
• Ensure communications, logistics, materials, and follow-up are accurate, timely, and aligned with key stakeholders.
• Support CAP undergraduate recruiting through candidate communications, interview coordination, recruiting events, presentation preparation, and follow-up.
• Create clear, visually effective PowerPoint presentations, Word documents, CAP branding materials, recruiting presentations, and other program materials.
• Provide support for the Director of Investor Development and Early Career (CAP), including proactive calendar management, global travel arrangements, expense reporting, and operational support.
• Gather, organize, and present information using tables, charts, and other communication materials.
• Use approved AI and technology tools to draft and refine communications, synthesize notes and feedback, develop presentations, create summaries, and improve recurring workflows.
• Review AI-generated work for accuracy, completeness, tone, confidentiality, and appropriateness before use.

Skills

Organizational skills

Attention to detail

Multitasking

Initiative & accountability

Communication

Relationship building

Campus recruiting materials

MS Office proficiency

AI tools experience

Collaboration & in-office presence

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Solugenix is assisting a client in their search for an Administrative Coordinator on a 6-month contract based out of Los Angeles, CA (Onsite).

You will partner with senior leaders, investment professionals, university candidates, and new associates to coordinate early career recruiting, onboarding, and investor development programs, while providing operational and administrative support.