Onsite Administrative & Finance Coordinator

Performix; Lexington (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

Performix in Lexington, KY is seeking an Administrative Assistant (Onsite- W2 Only) to support finance operations, inventory coordination, vendor management, and office administration. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities across departments.

The position covers badge management, event planning, and cross-functional collaboration with IT, payroll, and facilities.

Qualifications

• Strong organizational and multitasking abilities.
• Experience in finance operations and vendor management.
• Proficiency in Microsoft Office and internal systems.
• Excellent communication and interpersonal skills.
• Ability to coordinate large-scale events and manage logistics.

Responsibilities

• Finance & Accounting: match shipping documents to ACH transfers, log deposits, coordinate with Shared Services for journal entries, and reconcile expenses.
• Vendor management: invoice vendors, maintain files for plant and reimbursement shippers, and manage annual purchase orders.
• Inventory & IT coordination: assist with physical inventory prep and coordinate with IT, payroll, and facilities for inventory setup.
• Badge & Access: order badges, create badges for new hires, and audit system accuracy with building services and security.
• Office & Staff Support: manage calendars, reserve conference rooms, arrange meals and supplies, and support staff events.
• Employee Engagement & Events: plan large meals for holidays, coordinate with DEI for events, manage giveaways, and liaise with vendors for services.

Skills

Organizational skills

Multitasking

Finance operations

Vendor management

Communication

Event logistics

Tools

Microsoft Office

Job description

Performix in Lexington, KY is seeking an Administrative Assistant (Onsite- W2 Only) to support finance operations, inventory coordination, vendor management, and office administration. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities across departments.

The position covers badge management, event planning, and cross-functional collaboration with IT, payroll, and facilities.