Administrative Assistant (Onsite- W2 Only)

Performix; Lexington (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

Performix in Lexington, KY is seeking an Administrative Assistant (Onsite- W2 Only) to support finance operations, inventory coordination, vendor management, and office administration. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities across departments.

The position covers badge management, event planning, and cross-functional collaboration with IT, payroll, and facilities.

Qualifications

• Strong organizational and multitasking abilities.
• Experience in finance operations and vendor management.
• Proficiency in Microsoft Office and internal systems.
• Excellent communication and interpersonal skills.
• Ability to coordinate large-scale events and manage logistics.

Responsibilities

• Finance & Accounting: match shipping documents to ACH transfers, log deposits, coordinate with Shared Services for journal entries, and reconcile expenses.
• Vendor management: invoice vendors, maintain files for plant and reimbursement shippers, and manage annual purchase orders.
• Inventory & IT coordination: assist with physical inventory prep and coordinate with IT, payroll, and facilities for inventory setup.
• Badge & Access: order badges, create badges for new hires, and audit system accuracy with building services and security.
• Office & Staff Support: manage calendars, reserve conference rooms, arrange meals and supplies, and support staff events.
• Employee Engagement & Events: plan large meals for holidays, coordinate with DEI for events, manage giveaways, and liaise with vendors for services.

Skills

Organizational skills

Multitasking

Finance operations

Vendor management

Communication

Event logistics

Tools

Microsoft Office

Job description

Administrative Assistant (Onsite- W2 Only)

Full time | Performix | United States

Posted On 09/22/2026

Job Information

Administration

Work Experience 5+ years

City Lexington

State/Province Kentucky

40502

Job Description

Job Summary:

• The Administrative & Finance Coordinator is responsible for a wide range of operational, financial, and employee engagement tasks. This role supports finance operations, inventory coordination, vendor management, employee events, and general office administration. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities across departments.

Key Responsibilities:

Finance & Accounting Support

• Match shipping documents to ACH wire transfers and maintain receivables.
• Prepare and log deposits; coordinate with Shared Services for journal entries.
• Reconcile PCard and travel expenses monthly.
• Invoice vendors for material sales and match reimbursements to payments.
• Maintain files for plant and reimbursement shippers.
• Complete monthly Standard Hours Report and distribute to finance leadership.
• Create and manage annual purchase orders for vendor accounts.
• Assist with physical inventory preparation, including supplies, food orders, and logistics.
• Coordinate with IT, payroll, and facilities for inventory setup.

Badge & Access System Management

• Order badge supplies and maintain system accuracy.
• Create badges for new hires and conduct quarterly audits.
• Collaborate with building services and security personnel.

Office & Staff Support

• Maintain calendars for staff visits and meetings.
• Reserve and set up conference rooms and offsite events.
• Order food, office supplies, birthday cakes, and wind chimes for staff.
• Organize and support employee meetings and celebrations.

Employee Engagement & Events

• Plan and execute large-scale meals for Memorial Day, Thanksgiving, and Christmas.
• Coordinate with DEI team for events and decorations.
• Manage employee giveaways and seasonal treats (e.g., popsicles during hot weather).
• Liaise with vendors for cleaning, maintenance, and catering services.
• Maintain drink closets, badge rooms, and lost & found.
• File work orders and ensure cleanliness of shared spaces.
• Sort and distribute mail.
• Set up guest Wi-Fi access.
• Assist with high-end visitor tours and hospitality.
• Respond to power outages and seasonal wildlife management.

Skills & Qualifications:

• Strong organizational and multitasking abilities.
• Experience in finance operations and vendor management.
• Proficiency in Microsoft Office and internal systems.
• Excellent communication and interpersonal skills.
• Ability to coordinate large-scale events and manage logistics.

Requirements

Skills & Qualifications:

• Strong organizational and multitasking abilities.
• Experience in finance operations and vendor management.
• Proficiency in Microsoft Office and internal systems.
• Excellent communication and interpersonal skills.
• Ability to coordinate large-scale events and manage logistics.