Onsite Administrative Assistant – Warehouse & Office Support

Essentra; Louisville (KY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Annual bonus incentive

Full benefits package

Paid time off

Job summary

Essentra is hiring an Administrative Assistant to support the Warehouse Manager and warehouse team at our Louisville, KY facility. This onsite role runs 8:00am–5:00pm, Monday–Friday, and involves coordinating office activities and clerical support to warehouse management and corporate staff.

Key duties include processing expenses, freight invoicing, purchase orders, vendor liaison, safety participation, and maintaining organized records.

Qualifications

• Excellent verbal and written communication skills.
• Highly proficient in Microsoft Office Suite, Outlook, Adobe Acrobat.
• Ability to consistently multi-task and handle changing priorities.
• Strong organization and teamwork skills.
• Onsite role with standard warehouse-administration coordination.

Responsibilities

• Coordinate activities for the office and warehouse to ensure efficiency and policy compliance.
• Process and reconcile monthly company credit card expenses with proper documentation.
• Assist warehouse with freight invoice management.
• Create and convert purchase orders and purchase requisitions based on business needs.
• Liaison with landlord and site vendors.
• Participate in the facilities Safety program.
• Provide ideas for waste elimination and continuous improvement.
• Assist all departments with general administrative tasks such as food ordering, meeting setup, and document retention.
• Promote site Employee Engagement, Community Service, and Employee Recognition Programs.
• Ensure timely preparation, receipt and distribution of correspondence and reports.
• Maintain organized processes for timely task completion and communication.
• Keep inventory of office supplies and reorder as needed.
• Sign for packages and route them appropriately.
• Perform filing, typing and other admin duties as requested.
• Maintain employee access badge system and IT responsibilities.
• Support off-site HR activities such as scanning documents, password resets, orientation, and answering basic questions.
• Provide additional administrative support as needed.

Skills

Verbal and written communication

Multitasking

Organizational skills

Teamwork

Education

High School diploma or GED

Tools

Microsoft Office Suite

Outlook

Adobe Acrobat

Visio

Job description

Essentra is hiring an Administrative Assistant to support the Warehouse Manager and warehouse team at our Louisville, KY facility. This onsite role runs 8:00am–5:00pm, Monday–Friday, and involves coordinating office activities and clerical support to warehouse management and corporate staff.

Key duties include processing expenses, freight invoicing, purchase orders, vendor liaison, safety participation, and maintaining organized records.