Rector’s Office: Executive Admin & Community Operations

LA Catholics; Los Angeles (CA); On-site; USD 37,000 - 46,000; Full time

Job summary

Loyola Marymount University (Los Angeles) seeks an experienced administrative professional to provide executive support to the Rector and coordinate Jesuit Community operations.

You will manage calendars, prepare materials for meetings, coordinate communications with university leadership and external partners, and supervise student staff. The role emphasizes confidentiality, organization, and detailed coordination across offices.

Qualifications

• Bachelor’s degree or equivalent experience; continue upgrading knowledge as needed.
• Minimum 4 years administrative experience in progressively responsible positions.
• Exemplary written and oral communication skills.
• Strong organizational and time-management abilities; ability to multi-task.

Responsibilities

• Provide comprehensive executive and administrative support to the Rector, enabling effective prioritization.
• Manage the Rector’s calendar, appointments, meetings, and scheduling requirements.
• Prepare materials and logistics for meetings and events; coordinate follow-up actions.
• Coordinate communications and correspondence with university leadership and external stakeholders.
• Maintain confidential records, forms, calendars, and administrative systems.
• Supervise student employees, including scheduling and timesheet administration.
• Coordinate facilities, maintenance, and onboarding for Jesuit Community members.
• Develop and maintain calendars, directories, and shared resources; coordinate access and security as needed.
• Plan and support meetings, liturgical events, and stakeholder engagements with internal and external partners.
• Greet and assist guests; serve as administrative point of contact for Rector’s Office and Jesuit Community.

Skills

Executive support

Calendar management

Communications

Confidentiality

Organizational skills

Microsoft Office

Education

Bachelor’s Degree in Communications or related field

Tools

Microsoft Office Suite

Job description

Loyola Marymount University (Los Angeles) seeks an experienced administrative professional to provide executive support to the Rector and coordinate Jesuit Community operations.

You will manage calendars, prepare materials for meetings, coordinate communications with university leadership and external partners, and supervise student staff. The role emphasizes confidentiality, organization, and detailed coordination across offices.