Disability Services Office Coordinator

Loyola Marymount University; United States; On-site; USD 32,000 - 40,000; Full time

Job summary

Loyola Marymount University is seeking a capable administrative support professional to assist the Disability Support Services (DSS) Office. The role supports the DSS Director and Coordinator in daily tasks involving faculty, students, and LMU's community.

Responsibilities include scheduling, travel arrangements, document preparation, and coordinating assistive technology and CART services. The position requires strong communication, organization, and proficiency with Microsoft Office.

Qualifications

• A minimum of four years experience working in a university or comparable setting.
• Understanding of university administration practices, policies, and procedures is essential.
• Exemplary written and oral communication skills evidenced by experience preparing reports and executive summaries.
• Must compose and word process effective, error-free correspondence to students, faculty, and staff.
• Strong organizational skills and attention to detail; ability to manage multiple tasks.
• Proficiency with Microsoft Office applications including Word, Excel, and PowerPoint.

Responsibilities

• Provide traditional administrative support: prepare memoranda, forms, reports, proposals, and other documents.
• Schedule appointments and maintain calendars, including department calendar.
• Handle travel arrangements and conference registration.
• Set up and maintain filing systems; duplicate and distribute documents.
• Proofread documents and prepare agendas/minutes for meetings; provide receptionist back-up.
• Recruit, hire, and coordinate student note takers for DSS students requiring accommodations.
• Coordinate internal office activities including assistive technology for DSS students.
• Ensure office equipment and software are up-to-date and functioning; demonstrate assistive technology as needed.
• Coordinate CART services for students with hearing impairments.
• Work with ITS to arrange classroom equipment and furniture; oversee exam proctoring and AIM management system functions.
• Coordinate emailings, office supplies, and ensure proper setup for meetings and events.
• Maintain a professional workspace environment and orderly office operations.
• Represent LMU in higher education data warehousing communities and at professional associations.

Skills

Administrative support

Scheduling

Communication skills

Proofreading

Office management

Education

Associate’s degree or equivalent experience

Tools

Microsoft Office

Calendar software

Job description

Loyola Marymount University is seeking a capable administrative support professional to assist the Disability Support Services (DSS) Office. The role supports the DSS Director and Coordinator in daily tasks involving faculty, students, and LMU's community.

Responsibilities include scheduling, travel arrangements, document preparation, and coordinating assistive technology and CART services. The position requires strong communication, organization, and proficiency with Microsoft Office.