Onsite Administrative Associate II - Math Dept

Stanford University School of Medicine; Palo Alto (CA); On-site; USD 51,000 - 52,000; Full time

Job summary

Stanford University is seeking an Administrative Associate II for the Mathematics Department on the Stanford campus in Palo Alto. The role involves front-desk support, handling inquiries, and coordinating meetings and travel. This on-site position operates Monday–Friday, 8:00am–5:00pm.

The ideal candidate will have strong organizational and communication skills, experience with finance-related tasks, and the ability to multi-task in a dynamic academic environment.

Qualifications

• High school diploma and three years of administrative experience.
• Proficient with office software and email applications.
• Ability to prioritize and multi-task in a fast-paced environment.

Responsibilities

• Greet visitors and direct inquiries; provide basic information.
• Schedule, coordinate events, and manage calendars and travel arrangements.
• Process routine financial transactions and supplier payments; assist with purchasing card transactions.

Skills

Computer skills

Organizational skills

Customer service

Communication

Multi-tasking

Education

High school diploma

Job description

Stanford University is seeking an Administrative Associate II for the Mathematics Department on the Stanford campus in Palo Alto. The role involves front-desk support, handling inquiries, and coordinating meetings and travel. This on-site position operates Monday–Friday, 8:00am–5:00pm.

The ideal candidate will have strong organizational and communication skills, experience with finance-related tasks, and the ability to multi-task in a dynamic academic environment.