On-Site Administrative Associate, DAAAS

Stanford University; Palo Alto (CA); On-site; USD 51,136 - 56,274; Full time

Job summary

Stanford University’s Department of African and African American Studies seeks an Administrative Associate to provide front-line administrative and operational support. The AA will handle calendaring, travel arrangements, financial processing, and general office coordination in a fast-paced academic setting.

The ideal candidate is proactive, customer-focused, and detail-oriented, with strong communication skills and experience supporting a university department.

Qualifications

• High school diploma and at least three years of administrative experience.
• Proficiency with office software and email applications.
• Strong organizational, communication, and customer service skills.

Responsibilities

• Respond to inquiries and determine appropriate action; serve as a resource on policies and procedures.
• Schedule, organize, and operate conferences, seminars, and events; coordinate vendors and materials.
• Draft and disseminate routine communications; produce and format documents and materials.
• Plan and manage calendars; resolve scheduling conflicts; arrange travel per policies.
• Process routine financial transactions and monitor expenditures; resolve discrepancies.

Skills

Customer service

Communication

Organizational skills

Multi-tasking

Attention to detail

Education

High school diploma or equivalent

Bachelor’s Degree (preferred)

Tools

Microsoft Office

Google Drive

Zoom

Job description

Stanford University’s Department of African and African American Studies seeks an Administrative Associate to provide front-line administrative and operational support. The AA will handle calendaring, travel arrangements, financial processing, and general office coordination in a fast-paced academic setting.

The ideal candidate is proactive, customer-focused, and detail-oriented, with strong communication skills and experience supporting a university department.