Onsite Logistics Admin Assistant (Shipments & Scheduling)

Aertssen Logistics; Rincon (GA); On-site; USD 28,000 - 41,000; Full time

Job summary

Aertssen Logistics USA Inc. is seeking a Back Office Administrative Assistant to join our Rincon, GA team. The role focuses on shipments, paperwork, driver interactions, and invoicing support in a fast-paced logistics environment.

You will update systems, schedule appointments, and ensure compliance with company policies while maintaining accurate data across the Warehouse Management System (WMS). This is a full-time, on-site position with a 7:00 AM–3:30 PM ET schedule.

Qualifications

• At least 2 years of recent experience in an administrative or logistics role.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Proficiency in Microsoft 365 (Outlook, Word, Excel).
• Experience with a Warehouse Management System (WMS).
• A current, valid driver's license, with an insurable driving record.

Responsibilities

• Greets drivers and ensures they have the correct paperwork.
• Books shipment appointments at our warehouses.
• Helps arrange and follow up on truck transports.
• Logs in- and outbound shipments in the system and updates the planning.
• Updates machine status and other relevant data in the Warehouse Management System (WMS).
• Creates and logs work orders in the WMS.
• Coordinates with Client/Account Coordinators on work order urgency.
• Provides input to operations to enable accurate planning.
• Serves as the primary point of contact for questions on work orders and machine status.

Skills

Communication skills

Organizational skills

Time management

Microsoft 365 usage

Tools

Microsoft 365 (Outlook, Word, Excel)

Warehouse Management System (WMS)

Driver's license

Job description

Aertssen Logistics USA Inc. is seeking a Back Office Administrative Assistant to join our Rincon, GA team. The role focuses on shipments, paperwork, driver interactions, and invoicing support in a fast-paced logistics environment.

You will update systems, schedule appointments, and ensure compliance with company policies while maintaining accurate data across the Warehouse Management System (WMS). This is a full-time, on-site position with a 7:00 AM–3:30 PM ET schedule.