Administrative Assistant

Essentra; Louisville (KY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Annual bonus incentive

Full benefits package

Paid time off

Job summary

Essentra is hiring an Administrative Assistant to support the Warehouse Manager and warehouse team at our Louisville, KY facility. This onsite role runs 8:00am–5:00pm, Monday–Friday, and involves coordinating office activities and clerical support to warehouse management and corporate staff.

Key duties include processing expenses, freight invoicing, purchase orders, vendor liaison, safety participation, and maintaining organized records.

Qualifications

• Excellent verbal and written communication skills.
• Highly proficient in Microsoft Office Suite, Outlook, Adobe Acrobat.
• Ability to consistently multi-task and handle changing priorities.
• Strong organization and teamwork skills.
• Onsite role with standard warehouse-administration coordination.

Responsibilities

• Coordinate activities for the office and warehouse to ensure efficiency and policy compliance.
• Process and reconcile monthly company credit card expenses with proper documentation.
• Assist warehouse with freight invoice management.
• Create and convert purchase orders and purchase requisitions based on business needs.
• Liaison with landlord and site vendors.
• Participate in the facilities Safety program.
• Provide ideas for waste elimination and continuous improvement.
• Assist all departments with general administrative tasks such as food ordering, meeting setup, and document retention.
• Promote site Employee Engagement, Community Service, and Employee Recognition Programs.
• Ensure timely preparation, receipt and distribution of correspondence and reports.
• Maintain organized processes for timely task completion and communication.
• Keep inventory of office supplies and reorder as needed.
• Sign for packages and route them appropriately.
• Perform filing, typing and other admin duties as requested.
• Maintain employee access badge system and IT responsibilities.
• Support off-site HR activities such as scanning documents, password resets, orientation, and answering basic questions.
• Provide additional administrative support as needed.

Skills

Verbal and written communication

Multitasking

Organizational skills

Teamwork

Education

High School diploma or GED

Tools

Microsoft Office Suite

Outlook

Adobe Acrobat

Visio

Job description

Essentra is a global market leader in plastic injection molded, vinyl dip molded and metal components. We have a history of over 65 years, producing essential components across a huge range of industries and applications. Making it easier for our customers is our top priority. That's why we operate internationally in 29 countries across 4 continents. With every order, we offer a hassle-free experience through our 14 manufacturing facilities, 34 distribution centres and 40 sales and service locations. We have over 45,000 standard parts and one of the world's most extensive product offerings, all available for immediate dispatch and fast delivery. Our product range features caps and plugs, wire and cable management, flange protection, knobs, handles and grips, access hardware, PCB and electronics hardware. Our Vision is to be "The world's leading responsible hassle-free supplier of essential industrial components".

Essentra Components is hiring an Administrative Assistant to support the Warehouse Manager and other warehouse team members for our facility in Louisville, KY. This individual will coordinate office activities and operations while providing clerical and administrative support to Warehouse management and corporate staff at the facility. This is an onsite position and the hours are 8:00am-5:00pm, Monday-Friday.

Typical Job Duties

• Coordinate activities for the office and warehouse to ensure efficiency and maintain compliance with company policies.
• Process and reconcile monthly company credit card expenses ensuring proper documentation and coding.
• Assist warehouse with freight invoice management.
• Create and convert purchase orders and purchase requisitions based on business needs.
• Liaison with building landlord and all site vendors.
• Participate in the facilities Safety program.
• Solicit and provide ideas for the elimination of waste, continuous improvement and defect prevention.
• Assist all departments with the general administrative functions, which can include but not limited to, food ordering, meeting set up, activity set up and document retention.
• Manages and promotes site Employee Engagement, Community Service, and Employee Recognition Programs.
• Ensures accurate and timely preparation, receipt and distribution of correspondence, reports, forms, presentations, and other documents as requested.
• Maintain organized processes to ensure timely task completion and communication.
• Keep an inventory of office supplies and order more supplies as needed.
• Signn for incoming and outgoing packages and route to appropriate party.
• Perform filing, typing and other administrative duties as requested.
• Maintain employee access badge system ensuring that only those authorized have access.
• Responsible for all site-owned IT responsibilities.
• Support the off-site Human Resources team by facilitating day-to-day administrative HR activities such as but not limited to, scanning of documents, password resets, new employee orientation, answer basic employee questions.
• Provide additional administrative support as needed and assigned.

Qualifications

• At least 3 years of related office administrative experience.
• High School diploma or GED.
• Highly proficient in Microsoft Office Suite, Outlook, Adobe Acrobat, and some proficiency in Visio.
• Excellent verbal and written communication skills.
• Clear and professional telephone skills.
• Ability to consistently multi-task.
• Ability to handle and manage changing priorities.
• Strong organization and teamwork skills.

This position offers a competitive pay rate, annual bonus incentive, full benefits package, and generous paid time off.