Logistics & Office Coordinator - On‑Site

Alpert & Alpert Iron & Metal; Franklin (KY); On-site; USD 68,770,000 - 74,501,000; Full time

Job summary

Alpert & Alpert Iron & Metal is seeking an Office & Logistics Coordinator to support daily administrative, documentation, shipping/receiving, and logistics activities at our Franklin, KY facility. This on-site role runs Monday–Friday, 8:00am–4:30pm, and serves as the liaison between customers, suppliers, carriers, operations, and management.

Responsibilities include invoicing, coordinating transportation, reviewing freight and bills of lading, and assisting with HR admin and routine office

Qualifications

• High school diploma or equivalent required; associate or bachelors degree in business, logistics, accounting, or related field preferred.
• Previous experience in office administration, logistics, dispatch, and/or shipping/receiving preferred.
• Strong organizational, communication, problem-solving, and time-management skills with attention to detail.
• Proficiency with Microsoft Office; ERP, accounting, inventory, shipping, or transportation software experience preferred.
• Basic understanding of purchase orders, invoices, bills of lading, freight, and transportation practices.

Responsibilities

• Serve as the primary office contact; manage calls, correspondence, records, office supplies, and appointment/meeting scheduling.
• Coordinate with operations, purchasing, sales, accounting, and management to maintain accurate documentation.
• Prepare and review customer invoices and process supplier invoices and supporting documentation.
• Assist with supplier settlements, freight charge verification, AP/AR, reconciliations, and related accounting activities.
• Schedule inbound and outbound transportation and communicate pickup and delivery information with carriers, brokers, drivers, customers, suppliers, and internal personnel.
• Obtain and compare freight quotes, assist with carrier selection, confirm appointments, and ensure appropriate equipment and shipment instructions are provided.
• Prepare or verify bills of lading, track shipments, maintain freight records, verify freight invoices, and assist with resolving delivery discrepancies.
• Assist with routine facility HR administration, new hire onboarding, timekeeping, and company communications.
• Perform additional administrative, logistics, accounting, or operational duties as needed.

Skills

Organizational skills

Communication

Time management

Problem solving

Education

High school diploma

Associate or Bachelor7s degree in business/logistics

Tools

Microsoft Office

ERP software

Accounting software

Shipping software

Job description

Alpert & Alpert Iron & Metal is seeking an Office & Logistics Coordinator to support daily administrative, documentation, shipping/receiving, and logistics activities at our Franklin, KY facility. This on-site role runs Monday–Friday, 8:00am–4:30pm, and serves as the liaison between customers, suppliers, carriers, operations, and management.

Responsibilities include invoicing, coordinating transportation, reviewing freight and bills of lading, and assisting with HR admin and routine office