Onsite Administrative Assistant – Scheduling, Onboarding & Reporting

BSN SPORTS; Indianapolis (IN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health care benefits

401(k) with company matching

Paid holidays

Paid time off

Employee discounts

St. Jude partnership

Onsite perks

Job summary

BSN SPORTS, A Varsity Brands company, seeks an Administrative Assistant in Indianapolis, IN. On-site role M-F 8-5 supporting Production/Warehouse with reporting, scheduling, onboarding and general administrative tasks.

You will work with Operations and HR on interviews, help onboarding, track reports, manage badges, handle invoicing, and coordinate vendor relations while maintaining data security. Strong communication and MS Office skills required; bilingual is a plus.

Qualifications

• High school diploma or GED required.
• 2-5 years experience as administrative assistant.
• Bilingual is a plus (English + one of Spanish, Burmese, Haitian Creole or French).

Responsibilities

• Provide a safe, healthy, and welcoming working environment in a Lean culture for all team members.
• Partnering with Operations leaders and Recruiting/HR team for scheduling interviews.
• Assists in onboarding new team members.
• Assists with visitors entering and exiting the building.
• Completes weekly and monthly reporting on staffing and compiles data for bonus program.
• Creates badges and maintains badge database.
• Tracks and audits various information to ensure compliance.
• Monitors and orders supplies for the facility.
• Manages vendor relationships (janitorial, vending, security, etc).
• Assists in planning and executing onsite team events.
• Resolves conflicts in a timely and professional manner.
• Assist in documenting conversations as needed.
• Assists with invoice routing and coding.

Skills

Communication skills

Team collaboration

Microsoft Office

SAP knowledge

Education

HS Diploma or GED

Tools

Microsoft Office

SAP

Job description

BSN SPORTS, A Varsity Brands company, seeks an Administrative Assistant in Indianapolis, IN. On-site role M-F 8-5 supporting Production/Warehouse with reporting, scheduling, onboarding and general administrative tasks.

You will work with Operations and HR on interviews, help onboarding, track reports, manage badges, handle invoicing, and coordinate vendor relations while maintaining data security. Strong communication and MS Office skills required; bilingual is a plus.