Onsite Administrative Assistant — Production & Ops

varsitybrands; Indianapolis (IN); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health benefits

HSA/FSA options

Wellbeing program

401(k) matching

Life/AD&D/Disability

Time off & holidays

Ownership program

Employee Resource Groups

Financial coaching

St. Jude partnership

Employee discounts

Job summary

BSN SPORTS, a Varsity Brands company, is seeking an Administrative Assistant for the Indianapolis, IN production/warehouse team. You will promote a welcoming environment, support reporting, scheduling, onboarding, and other administrative tasks.

This role requires HS Diploma or GED, 2-5 years admin experience, and may benefit from bilingual skills. On-site, M-F 8-5, with Lean culture and opportunities to collaborate with Operations and HR.

Qualifications

• Excellent written and verbal communication and listening skills.
• Solution oriented mindset.
• Collaborates with peers for team and Operational success.
• Computer literate with knowledge in Microsoft Office; SAP a plus.
• Able to perform with minimal direction.
• Flexibility to work varying shifts and departments to support operations.
• Able to handle confidential data.

Responsibilities

• Provide a safe, healthy, and welcoming working environment in a Lean culture for all team members
• Partnering with Operations leaders and Recruiting/HR team for scheduling interviews
• Assists in onboarding new team members
• Assists with visitors entering and exiting the building.
• Completes weekly and monthly reporting on staffing and compiles data for bonus program
• Creates badges and maintains badge database
• Tracks and audits various information to ensure compliance
• Monitors and orders supplies for the facility
• Manages vendor relationships (janitorial, vending, security, etc)
• Assists in planning and executing onsite team events
• Resolves conflicts in a timely and professional manner
• Assist in documenting conversations as needed.
• Assists with invoice routing and coding

Skills

Communication

Listening

Teamwork

Microsoft Office

SAP (a plus)

Confidential data handling

Direction independence

Adaptability

Education

HS Diploma or GED

2-5 years admin experience

Bilingual (English + other)

Tools

Microsoft Office

SAP

Job description

BSN SPORTS, a Varsity Brands company, is seeking an Administrative Assistant for the Indianapolis, IN production/warehouse team. You will promote a welcoming environment, support reporting, scheduling, onboarding, and other administrative tasks.

This role requires HS Diploma or GED, 2-5 years admin experience, and may benefit from bilingual skills. On-site, M-F 8-5, with Lean culture and opportunities to collaborate with Operations and HR.