Administrative Assistant

varsitybrands; Indianapolis (IN); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health benefits

HSA/FSA options

Wellbeing program

401(k) matching

Life/AD&D/Disability

Time off & holidays

Ownership program

Employee Resource Groups

Financial coaching

St. Jude partnership

Employee discounts

Job summary

BSN SPORTS, a Varsity Brands company, is seeking an Administrative Assistant for the Indianapolis, IN production/warehouse team. You will promote a welcoming environment, support reporting, scheduling, onboarding, and other administrative tasks.

This role requires HS Diploma or GED, 2-5 years admin experience, and may benefit from bilingual skills. On-site, M-F 8-5, with Lean culture and opportunities to collaborate with Operations and HR.

Qualifications

• Excellent written and verbal communication and listening skills.
• Solution oriented mindset.
• Collaborates with peers for team and Operational success.
• Computer literate with knowledge in Microsoft Office; SAP a plus.
• Able to perform with minimal direction.
• Flexibility to work varying shifts and departments to support operations.
• Able to handle confidential data.

Responsibilities

• Provide a safe, healthy, and welcoming working environment in a Lean culture for all team members
• Partnering with Operations leaders and Recruiting/HR team for scheduling interviews
• Assists in onboarding new team members
• Assists with visitors entering and exiting the building.
• Completes weekly and monthly reporting on staffing and compiles data for bonus program
• Creates badges and maintains badge database
• Tracks and audits various information to ensure compliance
• Monitors and orders supplies for the facility
• Manages vendor relationships (janitorial, vending, security, etc)
• Assists in planning and executing onsite team events
• Resolves conflicts in a timely and professional manner
• Assist in documenting conversations as needed.
• Assists with invoice routing and coding

Skills

Communication

Listening

Teamwork

Microsoft Office

SAP (a plus)

Confidential data handling

Direction independence

Adaptability

Education

HS Diploma or GED

2-5 years admin experience

Bilingual (English + other)

Tools

Microsoft Office

SAP

Job description

BSN SPORTS, A VARSITY BRANDS COMPANY - THE RECOGNIZED LEADER IN TEAM ATHLETIC GEAR For over 50 years, BSN SPORTS has been the largest team sporting goods equipment and apparel distributor of choice in the United States . Our 3,000 BSN SPORTS employees strive to support the Heart of the Game by putting valuable time back into the day of coaches and administrators through excellent service platforms. Our company mission is simple: Save coaches and administrators time with everything they do off the field so they have more time to impact young lives on it.

• WORK TYPE: On Site
• LOCATION: 5349 W. 76th Street, Indianapolis, IN
• WORK HOURS: M-F 8-5

The BSN SPORTS Indianapolis Production/Warehouse team is looking for a team oriented, high-energy Administrative Assistant in Indianapolis, IN.

HOW YOU WILL MAKE AN IMPACT

As a member of the Production/Warehouse team, the Administrative Assistant is a critical role and is responsible promoting a team environment by supporting the team and executing reporting, scheduling, onboarding new team members and other administrative tasks.

WHAT YOU WILL DO

• Provide a safe, healthy, and welcoming working environment in a Lean culture for all team members
• Partnering with Operations leaders and Recruiting/HR team for scheduling interviews
• Assists in onboarding new team members
• Assists with visitors entering and exiting the building.
• Completes weekly and monthly reporting on staffing and compiles data for bonus program
• Creates badges and maintains badge database
• Tracks and audits various information to ensure compliance
• Monitors and orders supplies for the facility
• Manages vendor relationships (janitorial, vending, security, etc)
• Assists in planning and executing onsite team events
• Resolves conflicts in a timely and professional manner
• Assist in documenting conversations as needed.
• Assists with invoice routing and coding

QUALIFICATIONS

KNOWLEDGE/SKILLS/ABILITES

• Excellent written and verbal communication and listening skills
• Solution oriented minded
• Collaborates with peers for team and Operational success
• Computer literate with knowledge and proficiency in Microsoft Office, knowledge in SAP a plus
• Able to perform with minimal direction
• Flexibility to work varying shifts and in varying departments in support of the operation
• Able to handle confidential data

EDUCATION/EXPERIENCE

• HS Diploma or GED
• 2-5 years' experience as an Administrative assistant.
• Bilingual (English along with Spanish, Burmese, Haitian Creole or French) is a plus

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. While performing the duties of this job, the team member may be required to stand for long periods of time. Repetitive movement of the body may be on an intermittent basis. The position requires lifting of no less than 15-35 lbs. on a regular basis. Must be able to tolerate working in a non-climate-controlled environment.

#LI-KG1

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job.

OUR VALUES

• Service - We lead with heart. We champion community.
• Passion - We love what we do. It fuels our purpose.
• Integrity - We do what we promise. We own our actions and decisions.
• Respect - We earn it by giving it. Because everyone deserves it.
• Innovation - We never stop striving to be better. For ourselves and our community.
• Transparency - We are committed to openness and honesty in everything we do.

OUR BENEFITS

• Comprehensive Health Care Benefits
• HSA Employer Contribution/ FSA Opportunities
• Wellbeing Program
• 401(k) plan with company matching
• Company paid Life, AD&D, and Short-Term Disability
• Generous My Time Off & Paid Holidays
• Varsity Brands Ownership Program
• Employee Resource Groups
• Access to Financial Coaching and member-owned Credit Union
• St. Jude Partnership & Volunteer Opportunities
• Employee Perks including discounts on personal apparel and equipment!

Eligibility for company-sponsored benefits is determined by scheduled work hours, and the terms of the applicable benefit plans. Benefit offerings and eligibility requirements may vary by position and are subject to change in accordance with plan documents and applicable law.

Varsity Brands companies are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, gender, sexual orientation, gender identity, veteran's status, age or disability.