Onsite Administrative Assistant - Real Estate Operations

Gateway Search Associates; Harmonville (PA); On-site; USD 34,000 - 42,000; Full time

Job summary

Gateway Search Associates in Plymouth Meeting, PA, is seeking an Administrative Assistant for a premier real estate firm. You will support Property Management and Construction teams, serving as the friendly face for tenants, vendors, and visitors.

Reporting to the Property Manager, you will handle office operations, system administration, and scheduling, ensuring daily activities run smoothly in a fast-paced onsite environment.

Qualifications

• High school diploma or equivalent required.
• Prefer prior office or property management experience.
• Competent computer skills; MRI experience a major plus.
• Highly organized, detail-oriented, reliable, and a team player.
• Excellent customer service with professional demeanor.

Responsibilities

• Tenant & Vendor relations: primary contact via phone, email, and in-person; dispatch urgent requests to staff immediately.
• System Administration: corporate administrator for work-order system, managing user access, conference room bookings, and troubleshooting.
• Operations Support: handle vendor setups, process tenant Bill Backs, issue building access cards, and manage fitness center waivers.
• Contract & Compliance Tracking: collect contractor certificates of insurance and maintain digital property contract logs.
• Office Coordination: keep the office fully stocked, maintain office manuals, distribute weekly calendars/activity updates, and assist with paperwork and scheduling.

Skills

Customer service

Organizational skills

Team player

Detail oriented

Education

High school diploma

Tools

MRI

Job description

Gateway Search Associates in Plymouth Meeting, PA, is seeking an Administrative Assistant for a premier real estate firm. You will support Property Management and Construction teams, serving as the friendly face for tenants, vendors, and visitors.

Reporting to the Property Manager, you will handle office operations, system administration, and scheduling, ensuring daily activities run smoothly in a fast-paced onsite environment.