Onsite Executive Admin Coordinator

AVE by Korman Communities; Harmonville (PA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

PTO and benefits

Medical, vision, dental

401k

Birthday time off

Paid volunteer time off

Complimentary apartment stays

Career advancement

Job summary

AVE by Korman Communities is seeking an Office Coordinator for our Plymouth Meeting home office in PA. The role supports all departments, including c-level executives, IT, HR, accounting, and legal, delivering professional, proactive administrative assistance in a fast-paced environment.

This onsite position runs Monday–Friday, 8:00am–5:00pm, with responsibilities ranging from calendar management and travel coordination to reporting and office operations.

Qualifications

• 1–2 years administrative support, executive assistant, office management, and/or front desk experience required
• 1+ years real estate and/or hospitality experience preferred
• Advanced knowledge of Microsoft Excel, Word, and Outlook
• Exceptional verbal and written communications skills
• Strong time management skills and the ability to juggle multiple priorities
• Ability to take initiative and be proactive
• High level of adaptability and flexibility

Responsibilities

• Provide administrative support to all departments in the office including executive leadership, IT, HR, accounting, legal, etc.
• Assist c-level executives with calendar management and travel coordination
• Act as liaison between home office and onsite leadership team
• Generate advanced level reporting
• Manage lobby front desk and welcome visitors
• Schedule meetings and manage conference room bookings
• Order office and kitchen supplies and print materials
• Coordinate catering and handle package distribution
• Maintain and update the office directory and vendor contacts

Skills

Communication skills

Time management

Proactive attitude

Adaptability

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

AVE by Korman Communities is seeking an Office Coordinator for our Plymouth Meeting home office in PA. The role supports all departments, including c-level executives, IT, HR, accounting, and legal, delivering professional, proactive administrative assistance in a fast-paced environment.

This onsite position runs Monday–Friday, 8:00am–5:00pm, with responsibilities ranging from calendar management and travel coordination to reporting and office operations.