Onsite Administrative Assistant: Project & Travel Support

Aleron; Santa Clara (CA); Vor Ort; USD 39.000 - 40.000; Vollzeit

Zusammenfassung

Acara Solutions is seeking an Administrative Assistant in Santa Clara, onsite. The role requires a proactive, detail-oriented candidate who can navigate a fast-paced corporate setting and support executives and teams.

Responsibilities include calendar and travel management, expense reporting, and coordinating meetings and events. A Bachelor’s degree and 3–5 years of experience are expected, with training available for the right candidate.

Qualifikationen

• Bachelor's degree required or equivalent professional experience.
• 3–5 years of administrative or back-office support experience.
• Proficiency in Microsoft Office, Concur and AI-based tools.

Aufgaben

• Calendar management and travel arrangements across time zones.
• Prepare and process executive expenses using Concur.
• Coordinate meetings and events in Santa Clara office.
• Support projects as a junior project manager with deadlines.
• Prioritize multiple tasks in a dynamic environment.
• Cover for teammates on vacation or leave when needed.

Kenntnisse

Microsoft Office

Concur

AI tools

Ausbildung

Bachelor's degree

Tools

CoPilot

ChatGPT

Google Gemini

Jobbeschreibung

Acara Solutions is seeking an Administrative Assistant in Santa Clara, onsite. The role requires a proactive, detail-oriented candidate who can navigate a fast-paced corporate setting and support executives and teams.

Responsibilities include calendar and travel management, expense reporting, and coordinating meetings and events. A Bachelor’s degree and 3–5 years of experience are expected, with training available for the right candidate.