Onsite Project Coordinator — Fast-Paced Admin & Meetings

Akkodis; Santa Clara (CA); On-site; USD 36,000 - 39,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K plan

Paid time off

Job summary

Akkodis is seeking a highly organized Project Coordinator for a contract role in Santa Clara, CA. This position provides day-to-day administrative, operational, and coordination support to a Manager and team, including meetings, documentation, action tracking, and follow-ups.

The ideal candidate will manage calendars, prepare reports, and collaborate with multiple teams in a fast-paced environment. Onsite work, 6 AM - 2 PM shift, 12-month+ contract, with competitive hourly pay.

Qualifications

• Experience in a Coordinator, Administrative Support, Executive Assistant, Project Coordinator, Program Coordinator, or similar role.
• Strong experience with meeting coordination and documentation.
• Experience taking meeting notes and tracking action items.
• Strong organizational and follow-up skills.
• Experience coordinating with multiple teams and stakeholders.
• Proficiency in Microsoft Office, including Excel, PowerPoint, Word, and Outlook.

Responsibilities

• Provide day-to-day coordination and administrative support to the Manager.
• Schedule and coordinate meetings, calls, and team discussions.
• Prepare meeting materials, presentations, reports, and supporting documentation.
• Attend meetings when required and document meeting notes, decisions, and action items.
• Track action items and follow up with team members to ensure timely completion.
• Organize and maintain documents, reports, trackers, and other business records.
• Coordinate with internal teams and stakeholders on behalf of the Manager.
• Assist with preparing PowerPoint presentations, Excel trackers, reports, and other documents.
• Manage calendars, meeting schedules, and communication as needed.
• Support project and operational activities by tracking timelines, deliverables, and priorities.
• Help organize team information and ensure important updates are communicated to relevant stakeholders.
• Handle multiple tasks and changing priorities in a professional and organized manner.

Skills

Meeting coordination

Documentation

Administrative support

Attention to detail

Multi-tasking

MS Office

Communication

Tools

Excel

PowerPoint

Word

Outlook

Job description

Akkodis is seeking a highly organized Project Coordinator for a contract role in Santa Clara, CA. This position provides day-to-day administrative, operational, and coordination support to a Manager and team, including meetings, documentation, action tracking, and follow-ups.

The ideal candidate will manage calendars, prepare reports, and collaborate with multiple teams in a fast-paced environment. Onsite work, 6 AM - 2 PM shift, 12-month+ contract, with competitive hourly pay.