Onsite Administrative Assistant - Office & Events Support

Bernard Nickels & Associates; City of Rochester (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

Bernard Nickels & Associates is seeking an organized Administrative Assistant to provide day-to-day administrative and office support at our Rochester location. You will serve as a primary contact for employees, visitors, vendors, and internal teams, helping ensure smooth office operations.

The ideal candidate is dependable, professional, and able to respond quickly to changing office needs, with experience in handling diverse tasks and strong communication skills.

Qualifications

• Experience as administrative assistant, office coordinator, receptionist or similar preferred.
• Strong customer service and communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple requests and adapt to changing needs.
• Must be comfortable onsite in Rochester 5 days per week.

Responsibilities

• Provide general administrative and office support, including mail, phones, greeting visitors, printing requests, and day-to-day tasks.
• Serve as primary point of contact for employees and visitors, coordinating requests.
• Manage office supplies, equipment, and kitchen/pantry items.
• Assist with facility and housekeeping requests and light office upkeep.
• Provide basic troubleshooting for conference room and A/V equipment.
• Support meetings and events, including room setup and vendor coordination.

Skills

Communication

Customer service

Organization

multitasking

Onsite collaboration

Tools

Office technology

A/V systems

Job description

Bernard Nickels & Associates is seeking an organized Administrative Assistant to provide day-to-day administrative and office support at our Rochester location. You will serve as a primary contact for employees, visitors, vendors, and internal teams, helping ensure smooth office operations.

The ideal candidate is dependable, professional, and able to respond quickly to changing office needs, with experience in handling diverse tasks and strong communication skills.