Administrative Assistant: Site & Executive Support

MassGenics, Inc.; City of Binghamton (NY); Hybrid; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical & pharmacy coverage

Dental/vision insurance

401(k)

HSA and FSA

Life Insurance

Short/Long Disability

Paid time off

Job summary

Innova Solutions is actively hiring an Administrative Assistant for our client in Binghamton, NY. This full-time contract role (12 months) supports site operations, manages visitor relations, coordinates meetings and events, and handles onboarding and communications.

The position requires 4+ years of admin experience (or 6+ years without a degree), strong organizational and multitasking skills, and proficiency with Microsoft Office.

Qualifications

• High School Diploma/AA/AS with 4+ years of administrative experience, or 6+ years without a degree.
• Strong organizational, multitasking, communication, and time management skills.
• Proficient in Microsoft Office Suite.
• Ability to work in a fast-paced environment and adapt to changing priorities.

Responsibilities

• Support daily site operations and assist the Site Lead.
• Manage visitor support, site inquiries, distribution lists, and site documentation.
• Coordinate meetings, events, catering, and office supplies.
• Maintain digital signage and workplace communications.
• Assist onboarding, workspace setup, travel arrangements, and expense reporting.
• Share site-wide announcements and new hire communications.
• Assist leaders with calendars, customer visits, and conference room scheduling.
• Prepare reports and other documents using Microsoft Office.

Skills

Organization

Multitasking

Communication

Time management

MS Office

Education

High School Diploma/AA/AS

Tools

Microsoft Office Suite

Concur

SAP

Ariba

SharePoint

Job description

Innova Solutions is actively hiring an Administrative Assistant for our client in Binghamton, NY. This full-time contract role (12 months) supports site operations, manages visitor relations, coordinates meetings and events, and handles onboarding and communications.

The position requires 4+ years of admin experience (or 6+ years without a degree), strong organizational and multitasking skills, and proficiency with Microsoft Office.