Onsite Administrative Assistant – Front Office & Purchasing

ASM Global; Detroit (MI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Paid vacation, holidays, and sick time

401(k) with company match

Job summary

Legends Global, at Huntington Place Detroit, seeks an Administrative Assistant to serve as the first point of contact for the administrative offices and to provide broad administrative support across departments. You will assist with procurement documentation, scheduling, and vendor records, ensuring a professional, organized, and welcoming environment.

The role requires strong communication, organization, and customer service skills, with experience in Microsoft 365 and managing multiple

Qualifications

• Associate degree preferred; equivalent education and experience considered.
• Minimum three (3) years of experience in administrative support, office administration, customer service, reception, or related fields.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience coordinating calendars, meetings, and administrative processes.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities, interruptions, and deadlines in a fast-paced environment.
• Experience maintaining records, files, and confidential information.
• Previous experience supporting procurement, purchasing, finance, operations, or executive leadership functions preferred.

Responsibilities

• Serve as the primary receptionist for Huntington Place administrative offices.
• Welcome and assist visitors, employees, clients, vendors, contractors, and guests professionally.
• Answer, screen, and route incoming calls and inquiries.
• Receive and distribute mail, packages, deliveries, and general correspondence.
• Maintain a professional, organized, and welcoming reception area.
• Provide internal and external customer service representing Huntington Place and Legends Global.
• Provide administrative support to Executive Administrator and designated departments.
• Coordinate meetings, calendars, conference rooms, and meeting logistics.
• Prepare correspondence, reports, presentations, agendas, and other documents.
• Maintain accurate records, files, databases, and administrative documentation.
• Assist with office supply inventory, ordering, and logistics.
• Utilize Microsoft 365 applications to support communication, scheduling, reporting, and recordkeeping.
• Provide administrative support for Purchasing Department operations.
• Assist with procurement records, requisitions, purchase orders, vendor information.
• Track procurement activities and maintain records.
• Coordinate procurement-related meetings and vendor communications.
• Assist with distributing procurement-related materials.
• Support records management related to procurement and vendor administration.
• Maintain confidentiality of sensitive business information.
• Collaborate with employees, leadership, vendors, contractors, and stakeholders.
• Contribute to a positive workplace culture through professionalism and teamwork.
• Perform additional duties as assigned.

Skills

Microsoft 365

Communication

Organization

Customer Service

Education

Associate degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Legends Global, at Huntington Place Detroit, seeks an Administrative Assistant to serve as the first point of contact for the administrative offices and to provide broad administrative support across departments. You will assist with procurement documentation, scheduling, and vendor records, ensuring a professional, organized, and welcoming environment.

The role requires strong communication, organization, and customer service skills, with experience in Microsoft 365 and managing multiple