Administrative Assistant

ASM Global; Detroit (MI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Paid vacation, holidays, and sick time

401(k) with company match

Job summary

Legends Global, at Huntington Place Detroit, seeks an Administrative Assistant to serve as the first point of contact for the administrative offices and to provide broad administrative support across departments. You will assist with procurement documentation, scheduling, and vendor records, ensuring a professional, organized, and welcoming environment.

The role requires strong communication, organization, and customer service skills, with experience in Microsoft 365 and managing multiple

Qualifications

• Associate degree preferred; equivalent education and experience considered.
• Minimum three (3) years of experience in administrative support, office administration, customer service, reception, or related fields.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience coordinating calendars, meetings, and administrative processes.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities, interruptions, and deadlines in a fast-paced environment.
• Experience maintaining records, files, and confidential information.
• Previous experience supporting procurement, purchasing, finance, operations, or executive leadership functions preferred.

Responsibilities

• Serve as the primary receptionist for Huntington Place administrative offices.
• Welcome and assist visitors, employees, clients, vendors, contractors, and guests professionally.
• Answer, screen, and route incoming calls and inquiries.
• Receive and distribute mail, packages, deliveries, and general correspondence.
• Maintain a professional, organized, and welcoming reception area.
• Provide internal and external customer service representing Huntington Place and Legends Global.
• Provide administrative support to Executive Administrator and designated departments.
• Coordinate meetings, calendars, conference rooms, and meeting logistics.
• Prepare correspondence, reports, presentations, agendas, and other documents.
• Maintain accurate records, files, databases, and administrative documentation.
• Assist with office supply inventory, ordering, and logistics.
• Utilize Microsoft 365 applications to support communication, scheduling, reporting, and recordkeeping.
• Provide administrative support for Purchasing Department operations.
• Assist with procurement records, requisitions, purchase orders, vendor information.
• Track procurement activities and maintain records.
• Coordinate procurement-related meetings and vendor communications.
• Assist with distributing procurement-related materials.
• Support records management related to procurement and vendor administration.
• Maintain confidentiality of sensitive business information.
• Collaborate with employees, leadership, vendors, contractors, and stakeholders.
• Contribute to a positive workplace culture through professionalism and teamwork.
• Perform additional duties as assigned.

Skills

Microsoft 365

Communication

Organization

Customer Service

Education

Associate degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Location: Detroit [Onsite] Position Type: Full-time
Department: Administration FLSA Class: Non-Exempt
Reports To: Executive Administrator Parking: [Free] Secured Onsite
Direct Reports: N/A

ABOUT LEGENDS GLOBAL | HUNTINGTON PLACE
Legends Global is redefining excellence in live events, venue management, and hospitality. With a globalportfolio of 350+ iconic venues and a 360° approach that integrates Partnerships, Premium Experiences,
Merchandise, Technology, and Operations, Legends Global delivers world-class results for clients andunforgettable moments for guests.
At Huntington Place Detroit — the 16th largest convention center in the United States — that globalexpertise meets Detroit’s energy, innovation, and resilience. Together, we’re shaping the future of live
experiences in the heart of the Motor City.

THE ROLE

The Administrative Assistant serves as the first point of contact for Huntington Place administrativeoffices while providing administrative support across key business functions. Reporting to the Executive
Administrator, this position creates a professional and welcoming experience for guests, employees,vendors, contractors, and clients while supporting daily office operations.
In addition to front office responsibilities, this role provides administrative support to the PurchasingDepartment, assisting with procurement documentation, vendor records, scheduling, correspondence,and purchasing processes. The ideal candidate is highly organized, customer-focused, detail-oriented, andthrives in a fast-paced environment where professionalism, service, and accuracy are essential.

ESSENTIAL DUTIES & RESPONSIBILITIES

Front Office & Guest Experience

• Serve as the primary receptionist and first point of contact for Huntington Place administrativeoffices.
• Welcome and assist visitors, employees, clients, vendors, contractors, and guests in a professionaland service-focused manner.
• Answer, screen, and route incoming calls and inquiries.
• Receive and distribute mail, packages, deliveries, and general correspondence.
• Maintain a professional, organized, and welcoming reception area.
• Provide exceptional internal and external customer service while representing Huntington Placeand Legends Global.

Administrative Operations

• Provide administrative support to the Executive Administrator and designated departments.
• Coordinate meetings, calendars, conference rooms, and meeting logistics.
• Prepare correspondence, reports, presentations, agendas, and other business documents.
• Maintain accurate records, files, databases, and administrative documentation.
• Assist with office supply inventory, ordering, and general office coordination.

Administrative Assistant

• Utilize Microsoft 365 applications to support communication, scheduling, reporting, andrecordkeeping.

Procurement & Purchasing Support

• Provide administrative support for Purchasing Department operations.
• Assist with maintaining purchasing records, purchase requisitions, purchase orders, vendorinformation, and related documentation.
• Track procurement activities and maintain organized electronic and physical records.
• Coordinate procurement-related meetings, bid openings, vendor appointments, and departmentcommunications.
• Assist with compiling, organizing, and distributing procurement-related documents and supportingmaterials.
• Support vendor communications and follow-up activities as directed.
• Assist with records management related to procurement and vendor administration.

Organizational Support

• Maintain confidentiality of sensitive business information.
• Collaborate effectively with employees, leadership, vendors, contractors, and externalstakeholders.
• Contribute to a positive workplace culture through professionalism, responsiveness, andteamwork.
• Perform additional duties as assigned in support of departmental and organizational goals.

KEY DELIVERABLES

• Professional and welcoming front office experience for visitors and employees.
• Accurate and timely administrative support across departments.
• Well-organized records, files, calendars, and business documentation.
• Effective coordination of meetings, communications, and office activities.
• Accurate procurement and vendor record administration.
• Responsive support for operational and organizational needs.
• Consistent delivery of exceptional customer service and professionalism.

QUALIFICATIONS

• Associate degree preferred; equivalent education and experience considered.
• Minimum three (3) years of experience in administrative support, office administration, customer
  service, reception, or related fields.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, andTeams.
• Experience coordinating calendars, meetings, and administrative processes.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities, interruptions, and deadlines in a fast-paced environment.
• Experience maintaining records, files, and confidential information.
• Previous experience supporting procurement, purchasing, finance, operations, or executiveleadership functions preferred.

Administrative Assistant

• Experience within hospitality, venue management, convention center, municipal, or public-sectorenvironments preferred.

COMPENSATION & BENEFITS

Competitive salary commensurate with experience, plus:

• Medical, dental, and vision benefits starting day one
• Paid vacation, holidays, and sick time
• 401(k) with company match

WORKING CONDITIONS & PHYSICAL DEMANDS

This position operates throughout a large convention center and requires work in mechanical rooms, eventspaces, rooftops, and public areas.

• Frequent standing, walking, climbing, kneeling, bending, and lifting.
• Ability to lift and move up to 50 pounds.
• Operating forklifts, electric carts, and maintenance equipment.
• Exposure to mechanical equipment, varying temperatures, noise, and outdoor weather conditions.
• Availability to work evenings, weekends, holidays, and emergency call-outs as operational needs
  require.

EQUAL OPPORTUNITY

Huntington Place / Legends Global is an Equal Opportunity/Affirmative Action employer, encouragingWomen, Minorities, Individuals with Disabilities, and Protected Veterans to apply. VEVRAA Federal
Contractor.