Onsite Administrative Assistant for Higher Ed Operations

Beacon Hill Staffing Group, LLC; Wellesley (MA); On-site; USD 28,000 - 36,000; Full time

Job summary

Beacon Hill Staffing Group, LLC seeks a Temporary Administrative Assistant to provide administrative and operational support at a higher education institution in Wellesley. This 100% onsite role offers 35 hours per week for a minimum of 3 weeks, with potential extension based on business needs.

The ideal candidate will be detail-oriented, comfortable in a fast-paced office, and able to interact with students, faculty, staff, employers, and guests while maintaining professionalism and discretion.

Qualifications

• High School Diploma required.
• 2+ years of administrative support or related experience.
• Strong customer service skills with a professional and positive demeanor.
• Excellent verbal and written communication skills.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities.
• Proficiency in Microsoft Office and the ability to learn new systems quickly.
• Strong problem-solving, critical thinking and multitasking skills.
• Ability to handle sensitive information and maintain confidentiality.
• Experience supporting diverse populations and working collaboratively across teams.
• Basic supervisory experience and prior experience within a higher education environment preferred.
• Valid U.S. Driver's License required.
• Occasional off-hours work may be required to support events and departmental initiatives.

Responsibilities

• Serve as primary point of contact for visitors, phone calls, and email inquiries.
• Provide administrative support including scheduling, correspondence, document preparation, filing, records management, data entry, and office operations.
• Manage department communications, calendars, databases, and electronic filing systems with accuracy and confidentiality.
• Coordinate meetings, events, travel arrangements, and special projects with efficient logistics.
• Assist with budget tracking, student employee support, and other operational initiatives in a collaborative team environment.

Skills

Administrative support

Customer service

Microsoft Office

Communication

Organization

Confidentiality

Education

High School Diploma

Job description

Beacon Hill Staffing Group, LLC seeks a Temporary Administrative Assistant to provide administrative and operational support at a higher education institution in Wellesley. This 100% onsite role offers 35 hours per week for a minimum of 3 weeks, with potential extension based on business needs.

The ideal candidate will be detail-oriented, comfortable in a fast-paced office, and able to interact with students, faculty, staff, employers, and guests while maintaining professionalism and discretion.