Administrative Assistant

Beacon Hill; Wellesley (MA); On-site; USD 1,460,000 - 1,760,000; Full time

Job summary

Beacon Hill in Wellesley, MA seeks a Temporary Administrative Assistant to provide administrative and operational support. This 100% onsite role offers 35 hours per week, with an anticipated duration of at least 3 weeks and potential for extension based on business needs.

Ideal candidates have a High School Diploma and 2+ years of experience, plus strong communication, confidentiality, and Microsoft Office proficiency. Occasional off-hours work may be required to support events.

Qualifications

• High School Diploma required.
• 2+ years of administrative support or related experience.
• Strong customer service skills with a professional and positive demeanor.
• Excellent verbal and written communication skills, including strong proofreading and editing abilities.
• Highly organized with exceptional attention to detail and ability to manage multiple priorities.
• Proficiency in Microsoft Office and the ability to learn new systems quickly.
• Strong problem-solving, critical-thinking, and multitasking skills.
• Ability to handle sensitive information and maintain confidentiality.
• Experience supporting diverse populations and working across teams.
• Valid U.S. Driver's License required.

Responsibilities

• Serve as the primary point of contact for visitors, phone calls, and email inquiries, providing exceptional customer service and support to students, faculty, staff, employers, and guests.
• Provide comprehensive administrative support, including scheduling, correspondence, document preparation, filing, records management, data entry, and office operations.
• Manage departmental communications, calendars, databases, and electronic filing systems while maintaining accuracy, organization, and confidentiality.
• Coordinate meetings, events, travel arrangements, and special projects, ensuring all logistics are planned and executed efficiently.
• Assist with budget tracking, student employee support, office administration, and other operational initiatives in a collaborative team environment.

Skills

Communication skills

Customer service

Organization

Multitasking

Professional demeanor

Education

High School Diploma

Tools

Microsoft Office

Job description

Administrative Assistant (A1471675CC) Wellesley, Massachusetts

Salary: USD28 - USD28 per hour

Our client, a higher education institution in Wellesley, is seeking a Temporary Administrative Assistant to provide administrative and operational support. This is a 100% onsite opportunity offering 35 hours per week, with an anticipated duration of at least 3 weeks and potential for extension based on business needs. This role is ideal for a detail-oriented administrative professional who enjoys supporting a fast-paced office, interacting with a variety of stakeholders, and ensuring smooth day-to-day operations.

Job Responsibilities:

• Serve as the primary point of contact for visitors, phone calls, and email inquiries, providing exceptional customer service and support to students, faculty, staff, employers, and guests.
• Provide comprehensive administrative support, including scheduling, correspondence, document preparation, filing, records management, data entry, and office operations.
• Manage departmental communications, calendars, databases, and electronic filing systems while maintaining accuracy, organization, and confidentiality.
• Coordinate meetings, events, travel arrangements, and special projects, ensuring all logistics are planned and executed efficiently.
• Assist with budget tracking, student employee support, office administration, and other operational initiatives in a collaborative team environment.

Candidate Qualifications:

• High School Diploma required.
• 2+ years of administrative support or related experience.
• Strong customer service skills with a professional and positive demeanor.
• Excellent verbal and written communication skills, including strong proofreading and editing abilities.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities.
• Proficiency in Microsoft Office and the ability to learn new systems and technologies quickly.
• Strong problem-solving, critical-thinking, and multitasking skills.
• Ability to handle sensitive information and maintain a high degree of confidentiality.
• Experience supporting diverse populations and working collaboratively across teams.
• Basic supervisory experience and prior experience within a higher education environment are preferred.
• Valid U.S. Driver's License required.
• Occasional off-hours work may be required to support events and departmental initiatives.