Onsite Administrative Assistant - Entry Level & Scheduling

Brigham and Women's Hospital; Boston (MA); On-site; USD 2,440,000 - 3,345,000; Full time

Job summary

Mass General Brigham is seeking an entry-level Administrative Assistant at 75 Francis Street in Boston. The role supports a department by handling calls, scheduling, document production, and basic clerical tasks. The position is onsite, with standard 40 hours per week and a day shift.

Requirements include a High School Diploma or equivalent and 0–1 year of admin experience preferred. Proficiency in MS Office and strong communication skills are essential.

Qualifications

• High school diploma or equivalent required.
• 0–1 year administrative/secretarial experience preferred.
• Basic understanding of office procedures and filing.

Responsibilities

• Perform administrative duties for a department or group.
• Prepare reports, meeting minutes, and correspondence.
• Create/edit documents, spreadsheets, and presentations.
• Manage schedules, appointments, and itineraries.
• Coordinate meetings, travel, and expense reports.
• Answer and route phone calls.
• Maintain files and records; monitor emails and inquiries.
• Assist with onboarding and training coordination.

Skills

MS Office

Phone system

Verbal and written communication

Customer service

Interpersonal skills

Time management

Education

High School Diploma or Equivalent

Tools

MS Office

Job description

Mass General Brigham is seeking an entry-level Administrative Assistant at 75 Francis Street in Boston. The role supports a department by handling calls, scheduling, document production, and basic clerical tasks. The position is onsite, with standard 40 hours per week and a day shift.

Requirements include a High School Diploma or equivalent and 0–1 year of admin experience preferred. Proficiency in MS Office and strong communication skills are essential.