Onsite Administrative Assistant - Construction & Operations

CFS; Verona (Allegheny County); On-site; USD 42,000 - 52,000; Full time

Job summary

CFS is seeking an Administrative Assistant to join a stable, on-site team in Verona, PA. The role focuses on keeping day-to-day office operations organized while supporting project, operations, and management teams in a construction and industrial setting.

The position requires strong organizational and communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Steel-toed shoes and safety awareness are part of daily expectations.

Qualifications

• Previous administrative or office support experience.
• Proficiency with Microsoft Office, particularly Outlook and Excel.
• Ability to wear required personal protective equipment (steel-toed shoes) when necessary.

Responsibilities

• Provide general administrative and clerical support to the office and operations team.
• Answer phones, respond to emails, and assist with general inquiries.
• Maintain and organize files, records, and project documentation.
• Enter and maintain data in company systems and spreadsheets.
• Prepare, format, and distribute documents, reports, and correspondence.
• Assist with scheduling meetings, appointments, and other office activities.
• Support project and field teams with administrative needs.
• Assist with purchase orders, invoices, timekeeping, and other paperwork.
• Communicate with vendors, customers, employees, and subcontractors as needed.
• Perform other administrative duties and special projects as assigned.

Skills

Organizational skills

Time management

Written communication

Verbal communication

MS Office (Outlook/Excel)

Attention to detail

Multitasking

Customer focus

PPE awareness

Tools

None

Job description

CFS is seeking an Administrative Assistant to join a stable, on-site team in Verona, PA. The role focuses on keeping day-to-day office operations organized while supporting project, operations, and management teams in a construction and industrial setting.

The position requires strong organizational and communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Steel-toed shoes and safety awareness are part of daily expectations.