Site-Based Construction Admin Pro

IPS-Integrated Project Services; Whitpain Township (PA); On-site; USD 34,000 - 48,000; Full time

Job summary

IPS is seeking an Administrative Assistant II to join the Construction team at the West Point, PA project site. The role provides administrative support to the project management team, coordinating meetings, travel, and documentation to ensure smooth daily operations.

The position requires strong organizational and communication skills, a detail-oriented mindset, and the ability to work with onsite personnel and clients in a fast-paced environment.

Qualifications

• 3+ years’ experience in an administrative position supporting a department or more than one individual.
• Able to support a department of 15+ personnel.
• Requires little supervision.
• Demonstrates proficiency in Microsoft Office: Word, Excel, Outlook, and PowerPoint.
• Able to handle multiple tasks efficiently and meet multiple project deadlines.
• Possesses a sense of fiscal responsibility.
• Highly organized, with a strong attention to detail.
• Able to work in a team environment.
• Highly reliable with excellent communication and customer service skills.

Responsibilities

• Assists with scheduling meetings, conference calls, and appointments.
• Assists with booking meeting rooms and reserving necessary equipment.
• Sets up outside catering for meetings as necessary.
• Sorts and distributes incoming mail, faxes, FedEx, and UPS packages, and prepares outgoing correspondence and packages.
• Manages the travel arrangements of the personnel of the department.
• Schedules airline, car, and hotel accommodations using an outside travel agency’s database.
• Completes project work that is assigned promptly.
• Assists with the preparation of correspondence, reports, proposals, presentations, meeting minutes, etc.

Skills

Organizational skills

Communication

Team player

MS Office

Multitasking

Job description

IPS is seeking an Administrative Assistant II to join the Construction team at the West Point, PA project site. The role provides administrative support to the project management team, coordinating meetings, travel, and documentation to ensure smooth daily operations.

The position requires strong organizational and communication skills, a detail-oriented mindset, and the ability to work with onsite personnel and clients in a fast-paced environment.