Onsite Administrative Assistant - Civil Engineering Projects

Whitman, Requardt and Associates, LLP; Raleigh, Northern (NC, KY); Hybrid; USD 23,000 - 41,000; Full time

Benefits offered by this job

Leave accrual and paid holidays

Group Life Insurance and disability

Flexible spending accounts

401(k) Retirement Plan

Tuition Reimbursement

Employee Assistance Program

Parental and maternity leave

Job summary

Whitman, Requardt & Associates, LLP is seeking an Administrative Assistant to work onsite at our NCDOT client site in Charlotte West and support a fast-paced, deadline-driven environment. The role requires strong organization, communication, and document control skills to manage project records and budgets.

The successful candidate will have at least 2 years of clerical experience, familiarity with SAP, and proficiency in the Microsoft Office suite.

Qualifications

• High school degree or equivalent required.
• Associate’s degree in Civil Engineering Technology, Survey Technology or assigned discipline preferred.
• Minimum of 2 years of clerical or administrative experience.
• Knowledge of construction concepts and surveying preferred.
• Experience planning, developing, scheduling, tracking and completing projects independently.
• Proficiency with Microsoft Office (Word, Excel, Outlook and PowerPoint) and Adobe Acrobat.

Responsibilities

• Preparation of documents and reports using technology.
• Compiling records.
• Organize and maintain project files (electronic and hard copies).
• Creating requisitions for inventory management.
• Administering payroll/time entry in SAP system.
• Processing reports in SAP.
• Reviewing project budgets in SAP.
• Reviewing contractor’s certified payrolls for FHWA compliance and scheduling.
• Maintaining technicians’ certifications.
• Track DBE participation.

Skills

Administrative experience

Microsoft Office

Communication skills

Organization

Documentation

Education

High school diploma

Associate’s degree in Civil Engineering Technology

Tools

SAP

Adobe Acrobat

Payroll software

Job description

Whitman, Requardt & Associates, LLP is seeking an Administrative Assistant to work onsite at our NCDOT client site in Charlotte West and support a fast-paced, deadline-driven environment. The role requires strong organization, communication, and document control skills to manage project records and budgets.

The successful candidate will have at least 2 years of clerical experience, familiarity with SAP, and proficiency in the Microsoft Office suite.