Administrative Assistant - NCDOT HICAMS

Whitman, Requardt and Associates, LLP; Raleigh, Northern (NC, KY); Hybrid; USD 23,000 - 41,000; Full time

Benefits offered by this job

Leave accrual and paid holidays

Group Life Insurance and disability

Flexible spending accounts

401(k) Retirement Plan

Tuition Reimbursement

Employee Assistance Program

Parental and maternity leave

Job summary

Whitman, Requardt & Associates, LLP is seeking an Administrative Assistant to work onsite at our NCDOT client site in Charlotte West and support a fast-paced, deadline-driven environment. The role requires strong organization, communication, and document control skills to manage project records and budgets.

The successful candidate will have at least 2 years of clerical experience, familiarity with SAP, and proficiency in the Microsoft Office suite.

Qualifications

• High school degree or equivalent required.
• Associate’s degree in Civil Engineering Technology, Survey Technology or assigned discipline preferred.
• Minimum of 2 years of clerical or administrative experience.
• Knowledge of construction concepts and surveying preferred.
• Experience planning, developing, scheduling, tracking and completing projects independently.
• Proficiency with Microsoft Office (Word, Excel, Outlook and PowerPoint) and Adobe Acrobat.

Responsibilities

• Preparation of documents and reports using technology.
• Compiling records.
• Organize and maintain project files (electronic and hard copies).
• Creating requisitions for inventory management.
• Administering payroll/time entry in SAP system.
• Processing reports in SAP.
• Reviewing project budgets in SAP.
• Reviewing contractor’s certified payrolls for FHWA compliance and scheduling.
• Maintaining technicians’ certifications.
• Track DBE participation.

Skills

Administrative experience

Microsoft Office

Communication skills

Organization

Documentation

Education

High school diploma

Associate’s degree in Civil Engineering Technology

Tools

SAP

Adobe Acrobat

Payroll software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Raleigh, NC, US

7 days ago Requisition ID: 3451

At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 110 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world!

We are looking for an Administrative Assistant to work onsite at our NCDOT client site in Charlotte West. This person will perform administrative and office support activities. This person will work in a fast-paced, deadline-driven environment. Must be well organized, detail oriented, high energy, and responsive with excellent communication, writing and proofreading skills. This position will perform a variety of office support duties which will include, but are not limited to, the following:

Responsibilities:

• Preparation of documents and reports through the use of technology
• Compiling records
• Organize and maintain project files (electronic and hard copies)
• Creating requisitions for managing inventory
• Administering payroll/time entry in SAP system
• Processing reports in SAP
• Reviewing project budgets in SAP
• Reviewing contractor’s certified payrolls for FHWA compliance and scheduling
• Maintaining technicians’ certifications
• Track Disadvantaged Business Enterprises (DBE) participation
• Other duties as assigned

Requirements:

• High school degree or equivalent required, Associate’s degree in Civil Engineering Technology, Survey Technology or assigned discipline from an appropriately accredited institution preferred
• Minimum of 2 years of clerical or administrative experience
• Knowledge and understanding of general concepts, practices, and theories used in construction, construction inspection, and /or construction surveying preferred
• Experience planning, developing, scheduling, tracking and completing projects independently or with limited supervision
• Experience in maintaining neat, legible and accurate records and reports, including computer/iPad data entry
• Must have a valid North Carolina Class C Driver’s Licence
• Self-motivated, confident, energetic, and creative
• Excellent organizational skills
• Ability to prioritize and multi-task to meet multiple, simultaneous deadlines in a short timeframe
• Demonstrated written and oral communication skills
• Demonstrated ability to work independently, in a team, and cooperatively with and in support of others
• Proficiency with Microsoft Office (Word, Excel, Outlook and PowerPoint) and Adobe Acrobat required

WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer:

• Leave accrual and paid holidays
• Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
• Flexible spending accounts for medical and dependent care reimbursement
• 401(k) Retirement Plan
• Tuition Reimbursement
• Employee Assistance Program
• Parental and maternity leave benefits

WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws.

The expected hourly compensation range for this position is $17.00 - $30.00. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment‑based visa sponsorship now or in the future.

WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)