In-Office Administrative Assistant & Project Coordinator

SEA, Ltd; Charlotte (NC); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical plan options

Dental coverage

Vision coverage

401(k) with company match

Paid vacation

Sick days

Holidays

STD/LTD and life insurance

Job summary

SEA, Ltd. is a nationally recognized forensic engineering firm in Charlotte, NC, seeking an Administrative Assistant (Project Coordinator) to work in-office with a busy team of engineers.

The role emphasizes proactive administrative support, scheduling, document proofreading, and professional client communications. Bachelor's degree preferred but commensurate experience is considered; paralegal or legal assistant experience is a plus.

Qualifications

• Bachelor's degree preferred but commensurate experience is considered.
• Paralegal, Legal Assistant or Legal Secretary experience a plus.
• High level of proficiency in Microsoft Office (Word and Excel; PowerPoint), Adobe Acrobat and DocuSign.
• Five years or less of professional office experience is ideal for this role.
• Proactive approach to workflow.
• Ability to pivot between tasks as priorities change quickly.
• Ability to perform essential functions in a cyber-secure environment.
• Excellent writing skills and proofreading skills.
• Strong attention to detail.
• Must have strong organizational, interpersonal, communication, time management and multi-tasking skills.

Responsibilities

• Provide proactive administrative support for engineers by scheduling and tracking projects.
• Proofread documents and compose letters.
• Coordinate engineers' schedules for meetings, site inspections, depositions, mediations, arbitrations, and trials.
• Upload images and documents to electronic files.
• Handle client communications (verbal and written).
• Understand relationships among involved parties and related industries.
• Maintain office files and databases; create spreadsheets and enter data.
• Manage meeting and lab exam scheduling, both in-person and virtual.
• Provide backup for conflict checks.
• Answer phones as receptionist when needed.
• Assist with time and cost entry and invoicing review.

Skills

Attention to detail

Time management

Communication

Organizational skills

Multi-tasking

Education

Bachelor's degree preferred

Tools

Word

Excel

PowerPoint

Adobe Acrobat

DocuSign

Job description

SEA, Ltd. is a nationally recognized forensic engineering firm in Charlotte, NC, seeking an Administrative Assistant (Project Coordinator) to work in-office with a busy team of engineers.

The role emphasizes proactive administrative support, scheduling, document proofreading, and professional client communications. Bachelor's degree preferred but commensurate experience is considered; paralegal or legal assistant experience is a plus.