Onsite Administrative Assistant - Biomedical Research

Gladstone Companies, Inc.; San Francisco (CA); On-site; USD 40,000 - 47,000; Full time

Benefits offered by this job

Competitive salary

Excellent benefits (medical, dental, V

Retirement plan

Commuter benefits and free shuttle

Job summary

Gladstone Institutes seeks an Administrative Assistant to provide high-level administrative support to investigators and research staff in a fast-paced environment at the Gladstone Institute of Data Science and Biotechnology in San Francisco’s Mission Bay campus.

You will manage travel, calendars, manuscripts, grants, and events, while collaborating with multiple internal and external partners. Flexibility, learning mindset, and strong attention to detail are essential.

Qualifications

• Detail-oriented and able to work with minimal supervision.
• Excellent grammar and editing skills.
• Strong written, verbal and interpersonal communication abilities.
• Ability to prioritize, meet tight deadlines and take initiative.
• Team player with interest in supporting scientific research programs.

Responsibilities

• Coordinate travel arrangements and prepare detailed itineraries.
• Maintain supervisors’ calendars and schedule meetings.
• Proofread and format manuscripts, grants, and related documents.
• Coordinate weekly institute seminars and events, including travel and catering.
• Liaise with internal offices (Accounting, Grants, HR, IT, Facilities) and external partners.
• Provide support to postdoctoral fellows and graduate students.
• Maintain filing systems and standardized templates.
• Update lab and institute websites with publications and events.
• Open and sort mail, draft replies, and handle routine inquiries.

Skills

Detail-oriented

Organization

Editing skills

Written & verbal communication

Judgment & deadlines

Team player

Problem solving

Professionalism

Fast-paced experience

MS Office Proficiency

Job description

Gladstone Institutes seeks an Administrative Assistant to provide high-level administrative support to investigators and research staff in a fast-paced environment at the Gladstone Institute of Data Science and Biotechnology in San Francisco’s Mission Bay campus.

You will manage travel, calendars, manuscripts, grants, and events, while collaborating with multiple internal and external partners. Flexibility, learning mindset, and strong attention to detail are essential.