Temporary Administrative Assistant for Biomedical Research

The J David Gladstone Institutes; United States; On-site; USD 40,000 - 47,000; Full time

Benefits offered by this job

Competitive salary

Excellent benefits

Paid vacation

Commuter benefits

Job summary

Gladstone Institutes is seeking an Administrative Assistant to provide high-level administrative support to investigators and staff at the Mission Bay campus in San Francisco, CA. The role focuses on travel planning, calendaring, document preparation, and coordination of seminars and events.

Ideal candidate is detail-oriented, autonomous, with strong writing and editing skills and a collaborative mindset to support biomedical research programs.

Qualifications

• Detail-oriented, self-starter able to work with minimal supervision
• Exceptional organization and independent problem-solving skills
• Excellent grammar and editing skills
• Excellent written, verbal and interpersonal communication skills
• Professional demeanor and ability to meet tight deadlines

Responsibilities

• Coordinate travel arrangements and prepare detailed itineraries
• Maintain travel records and process reimbursements
• Maintain supervisors’ calendars and schedule meetings
• Prepare and edit manuscripts, grants, and correspondence
• Assist with manuscript submissions and grant applications
• Open and sort mail and draft replies to routine correspondence
• Screen calls and schedule follow-up communications
• Coordinate institute seminars and events with vendors and venues

Skills

Detail-oriented

Organizational skills

Editing

Verbal communication

MS Office

Tools

Microsoft Word

Excel

PowerPoint

Job description

Gladstone Institutes is seeking an Administrative Assistant to provide high-level administrative support to investigators and staff at the Mission Bay campus in San Francisco, CA. The role focuses on travel planning, calendaring, document preparation, and coordination of seminars and events.

Ideal candidate is detail-oriented, autonomous, with strong writing and editing skills and a collaborative mindset to support biomedical research programs.