Administrative Assistant II

Talentify; South San Francisco (CA); On-site; USD 41,000 - 46,000; Full time

Job summary

Genentech in South San Francisco seeks an Administrative Assistant II to provide high-level support to Directors and executives in Translational Safety and Development Sciences. Responsibilities include managing complex calendars across time zones and coordinating travel and meetings.

The role requires 5–10 years of administrative experience, advanced Google Workspace and MS Office skills, and discretion with confidential information.

Qualifications

• High School Diploma required; Bachelor's degree preferred.
• 5–10 years of professional administrative experience required.
• Advanced proficiency in Google Workspace and MS Office.
• Experience with corporate expense reporting and invoice processing.
• Strong multitasking, organization, and interpersonal skills; able to work independently.

Responsibilities

• Manage multiple, complex executive calendars across time zones.
• Plan, schedule, and execute onsite/offsite meetings and events.
• Coordinate travel arrangements and conference logistics for leadership.
• Process invoices, vendor payments, and expense reports using corporate systems.
• Draft and facilitate departmental communications and status reports for executives.
• Maintain development tracking tools and databases; handle confidential information.
• Serve as a liaison across administrative teams and provide backup support.

Skills

Calendar management

Travel coordination

Meeting coordination

Discretion

Multitasking

Interpersonal skills

Education

High School Diploma

Bachelor's degree preferred

Tools

Google Workspace

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Job Title: Administrative Assistant II
Location: South San Francisco, CA 94080 (Initially 4 days onsite/week; transitions to 3 days onsite/week once fully trained)
Pay rate: $30.00 - $33.57/ hr
Work schedule: Monday – Friday, 8:00 AM – 5:00 PM PST (40.0 hours/week; 6-month contract assignment with extension potential based on business needs)
Assignment Dates: 10/26/2026 – 04/25/2027

Overview

The Administrative Assistant II provides high-level administrative support to Director-level and executive leadership within Translational Safety (Toxicology, Pathology, gRED Nonclinical Operations) and the broader Development Sciences division. This role handles complex calendar management, coordinates domestic/international travel, organizes onsite/offsite meetings, processes invoices and expense reports, and maintains Development tracking databases.

Job Specifications

• Manage multiple, complex, and rapidly changing executive calendars across time zones
• Plan, schedule, and execute onsite/offsite team meetings, conferences, and team-building events
• Coordinate travel arrangements and conference logistics for leadership and departmental staff
• Process invoices, vendor payments, and expense reports using corporate financial systems
• Draft, edit, and facilitate departmental communications and status reports on behalf of executive staff
• Maintain standard Development tracking tools, spreadsheets, and database management systems
• Handle confidential, proprietary, and time-sensitive information with complete discretion
• Serve as a collaborative liaison across administrative teams in Development Sciences and provide back-up support as needed
• High School Diploma required (Bachelor's degree preferred)
• 5 to 10 years of professional administrative experience required (previous Genentech or biotech/pharmaceutical industry experience strongly preferred)
• Advanced proficiency in Google Workspace and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) required
• Prior experience with corporate expense reporting and invoice processing applications required
• Strong multi-tasking, organizational, and interpersonal skills with the ability to work independently with minimal supervision

Submittal Requirements

• Candidate must be submitted under Non-Payroll in Fieldglass (clean text/resume; no supplier logos)
• Resume must display candidate's local South San Francisco/Bay Area address
• Verified confirmation that candidate accepts initial 4-day onsite schedule
• Rehire Eligibility Check: Candidates with previous Genentech/Roche tenure must be vetted via NAMBOX prior to submittal (must have a 6-month break in service if 36-month tenure limit was reached)
• Confirmed notification of any upcoming planned candidate vacations or time off