Onsite Administrative Assistant

Associa; Miami Gardens (FL); On-site; USD 19,000 - 25,000; Part time

Job summary

Associa in Miami Gardens, FL is seeking a Part-time Administrative Assistant to support the property management team. You will handle inquiries, maintain records, and coordinate communications to ensure smooth operations.

The role requires bilingual English/Spanish, strong Microsoft Office skills, and excellent customer service. This position offers 20 hours per weekend schedule (Fri-Sun) and the chance to contribute to a vibrant community.

Qualifications

• Bilingual English/Spanish required.
• Proficient in Microsoft Office Suite for daily tasks.
• Strong professional customer service and communication skills.

Responsibilities

• Provide crucial administrative support to the property management team and daily operations.
• Serve as central point of contact for internal and external communications; handle inquiries and coordinate information flow.
• Maintain accurate records, prepare reports, and assist with documentation for property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize productivity.
• Build positive relationships with clients, tenants, and vendors, delivering excellent customer service.

Skills

Bilingual English/Spanish

Microsoft Office proficiency

Customer service

Education

High School Diploma or GED

Tools

Microsoft Outlook

Excel

Word

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as a Part-time Administrative Assistantand contribute to the efficient operations of our beautiful community located in Miami Gardens, FL. We're looking for an proactive individual who can provide support, follow instructions effectively, and deliver goodcustomer serviceto assist residents with their day-to-day concerns.

Work Schedule

Friday, Saturday, Sunday: 20 hours total

How Our Employees Make an Impact

• Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
• Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
• Maintain accurate records, prepare reports, and assist with documentation tosupport effective property management.
• Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity.
• Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customerservice.

Requirements

• Knowledge ofMicrosoft OfficeSuite (Word, Excel, Outlook) at a proficient level.
• Bilingual (English and Spanish) is required.
• Professionalcustomer serviceandcommunication skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
• Able to work effectively with others in person and in group setting
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• High School Diploma or GED Required
• At least one year of directly related or closely related experience

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.