Onsite Admin & Front Desk Coordinator (Bethlehem)

System One; Bethlehem (Northampton County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health and welfare benefits

401(k) plan

On-site role

Job summary

System One in Bethlehem, PA is seeking an Administrative Assistant for a fully onsite, direct hire role. The position supports a corporate office front desk and general operations from 8:00 AM–4:30 PM, Monday–Friday, with 40 hours per week.

Responsibilities include greeting visitors, answering phones, managing badges, shipping/receiving packages, coordinating meetings/events, and assisting HR, IT, Supply Chain, and Quality teams. A strong Office suite skillset and discretion are essential.

Qualifications

• High school diploma or GED is required.
• At least 2 years of administrative experience in an office environment (non-remote).
• Strong Microsoft Office skills: Outlook, Word, PowerPoint, Excel, and SharePoint.
• Ability to handle confidential information discreetly.
• Excellent verbal and written communication in English.

Responsibilities

• Serve as the primary receptionist, greeting and directing visitors and vendors.
• Manage general telephone and email correspondence and routing messages.
• Maintain and track temporary and contractor badges for the corporate office.
• Distribute incoming mail and notify employees of package deliveries.
• Prepare outgoing mail and shipments; assist with carrier issues.
• Perform administrative duties: filing, scanning, data entry, and faxing.
• Coordinate tradeshow logistics and event-related activities.
• Support HR with interview scheduling and onboarding processes.

Skills

Microsoft Office

English communication

Multitasking

Professional demeanor

Education

High school diploma or GED

Tools

SAP S/4HANA

Kofax

Internal compliance systems

Job description

System One in Bethlehem, PA is seeking an Administrative Assistant for a fully onsite, direct hire role. The position supports a corporate office front desk and general operations from 8:00 AM–4:30 PM, Monday–Friday, with 40 hours per week.

Responsibilities include greeting visitors, answering phones, managing badges, shipping/receiving packages, coordinating meetings/events, and assisting HR, IT, Supply Chain, and Quality teams. A strong Office suite skillset and discretion are essential.